Lead Specialist – Legal Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Conduct initial evaluations of commercial agreements against established templates and playbooks.

• Create issue lists and redlines for legal counsel.

• Oversee contract intake, approvals, and execution processes.

• Collaborate with litigation counsel on legal holds, discovery, and related case materials.

• Monitor matter budgets and key milestones.

• Draft engagement letters for outside counsel.

• Manage e-billing workflows and accruals effectively.

• Generate reports comparing actual spending to budget forecasts.

• Actively oversee legal expenditures to ensure adherence to budgetary limits.

• Engage with legal vendors regarding billing discrepancies and disputes, including invoice reductions, appeals, and exceptions to billing guidelines.

• Assist in the onboarding process for law firms and legal vendors.

• Aid in the assessment of federal, state, and municipal solicitations, prime contracts, and subcontracts.

• Monitor procurement compliance requirements, including FAR/DFARS, Buy American provisions, and SAM registration.

• Maintain relationships with government contacts and fulfill internal reporting obligations.

• Keep the library of contract templates, cookbooks, and fallback manuals updated with version control.

• Coordinate periodic reviews and updates of templates with legal counsel.

• Develop guidance and training materials for business users.

• Implement lean principles to enhance legal workflows.

• Support contract, matter, e-billing, and AI-driven legal technology tools.

• Assist in the implementation of improved legal processes.

• Organize legal team meetings, including agendas, action items, and operational rhythms.

• Select and reserve venues for team meetings and events.

• Provide travel assistance for team members.

• Support compliance, corporate governance, and entity management activities.

• Direct internal business requests to the appropriate attorney.

• Carry out additional duties and special projects as assigned.

⛳️ Requirements

• Bachelor’s degree or a comparable combination of education and experience.

• Over 5 years of experience as a paralegal, contract specialist, legal operations professional, or a similar position in a corporate legal department or law firm.

• Familiarity with commercial contract terms and the litigation process.

• Exceptional organizational skills with the ability to juggle multiple deadlines and priorities.

• Strong written and verbal communication abilities.

• Training or certification in Lean or Six Sigma methodologies.

• Experience with contract lifecycle management, matter management, and e-billing systems.

• Background in the energy, manufacturing, or industrial sectors, preferably in renewables or wind.

• Understanding of government contracting, including FAR/DFARS and federal, state, or municipal procurement procedures.

• Experience supporting global or multi-jurisdictional matters.

• Keen attention to detail and sound judgment, including the ability to recognize when escalation is necessary.

• A mindset focused on continuous improvement and adaptability to change.

• Discretion in managing confidential and privileged information.

• A collaborative approach when working with legal, commercial, finance, and project teams.

• Proficiency in data and analytical skills to enhance reporting and decision-making.

• Advanced skills in Microsoft Word, including redlining, track changes, and document comparison.

• Strong Microsoft Excel capabilities, including pivot tables, lookups, and data analysis for spend and matter reporting.

• Proficiency in Microsoft PowerPoint for creating presentations, dashboards, and reports.

• Familiarity with Microsoft Outlook, Teams, and SharePoint.

• Skilled in Adobe Acrobat and e-signature tools like DocuSign.

• Experience with contract lifecycle management, matter management, e-billing, and AI-enabled legal technology platforms.

• Legally authorized to work in the United States.

• Successful completion of a drug screening, if applicable.

🏝️ Benefits

• Discretionary annual bonus.

• Coverage for medical, dental, vision, and prescription drugs.

• Access to a Health Coach from GE Vernova, which includes a 24/7 nurse-based resource.

• Employee Assistance Program offering 24/7 confidential assessment, counseling, and referral services.

• GE Vernova Retirement Savings Plan.

• Tax-advantaged 401(k) savings plan with company matching contributions and retirement contributions.

• Access to Fidelity resources and financial planning consultants.

• Tuition assistance available.

• Adoption assistance offered.

• Paid parental leave.

• Disability benefits provided.

• Life insurance coverage.

• 12 paid holidays each year.

• Permissive time off policy.

• Opportunities for professional development.

• Relocation assistance is not provided.