IT Project Coordinator

This is a fully remote position, open to applicants in Kentucky, +2 more states.

📋 Description

• Assist in budgeting, forecasting, and financial planning for enterprise technology projects.

• Monitor actual spending versus planned budgets, identify discrepancies, and maintain continuous financial forecasts.

• Oversee CapEx and OpEx classifications related to technology investments.

• Design and sustain financial templates, budget trackers, forecasting models, and management reports.

• Facilitate monthly financial reviews, accruals, estimates at completion, and forecast modifications with IT Finance Business Partners.

• Ensure accurate financial records and adherence to financial controls.

• Act as the financial and operational support partner for the Product Manager across designated technology value streams.

• Assist in Lean Business Cases for Epics and Features within a SAFe Agile environment.

• Collaborate with Product Managers, Product Owners, Scrum Masters, and technology teams on delivery priorities, timelines, and financial implications.

• Track project and Agile delivery metrics for schedule adjustments, resource limitations, and budgetary risks.

• Develop and maintain resource allocation plans, tracking employees, contractors, and vendor resources.

• Observe resource utilization, labor expenditures, and allocation modifications.

• Process and reconcile vendor invoices, contractor timesheets, and financial transactions.

• Support contractor agreements, statements of work, and fixed-price vendor contracts.

• Verify vendor charges against contracts, purchase orders, milestones, and approved budgets.

• Monitor contract expenditures and financial obligations; address invoice discrepancies.

• Maintain financial and delivery data across enterprise planning and project management platforms.

• Aid in rolling forecasts using IBM Apptio Planning or similar systems.

• Track project advancement, milestones, and delivery metrics through Jira, Azure DevOps, Clarity, or similar tools.

• Prepare financial summaries, variance analyses, resource allocation reports, and materials for Product Managers and IT Finance leadership.

• Enhance financial reporting, processes, and data integrity.

⛳️ Requirements

• Bachelor's degree in Finance, Business Administration, Project Management, Management Information Systems, or a related field.

• 2–4+ years of pertinent experience in IT project coordination, PMO analysis, technology financial management, project controls, or a similar position.

• Experience in supporting budgets and financial planning within a regulated or financially controlled sector, such as utilities, financial services, insurance, or healthcare.

• Practical experience in managing CapEx and OpEx expenditures.

• Familiarity with working in a SAFe Agile organization, including supporting Lean Business Cases for Epics and Features.

• Experience in creating and maintaining financial templates, budget reports, forecasts, and variance analyses.

• Proven capability to create, manage, and refine resource allocation plans.

• Experience in processing vendor invoices and reconciling costs against budgets, purchase orders, or contracts.

• Experience collaborating with Supply Chain or Procurement teams on individual contractor agreements and fixed-price vendor contracts.

• Experience providing direct operational and financial support to Product Managers or technology delivery leaders.

• Proficiency in Microsoft Excel, including financial data analysis, tracking, and reporting.

• Familiarity with Jira, Azure DevOps, Clarity, or similar project and portfolio management tools.

• Strong communication, organizational, analytical, and problem-solving skills.

• Ability to manage detailed financial information while cooperating across technology, finance, and business teams.

• Preferred: Experience with IBM Apptio Planning or Technology Business Management (TBM).

• Preferred: Experience supporting enterprise IT portfolios or technology value streams with multi-million-dollar budgets.

• Preferred: Understanding of Agile delivery metrics, sprint velocity, story points, and milestone tracking.

• Preferred: Familiarity with Earned Value Management (EVM), Cost Performance Index (CPI), or similar financial and delivery performance metrics.

• Preferred: Experience in preparing month-end accruals and estimates at completion (EAC).

• Preferred: Knowledge of software development capitalization practices and related accounting controls.

• Preferred: Experience in supporting IT financial management in the utilities or energy sector.

• Preferred: Experience in enhancing financial reporting processes or implementing standardized financial controls.

🏝️ Benefits

• Quarterly travel to PA/KY/RI.

• Contract position of 6+ months.