IT Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise the entire purchasing lifecycle for both software and hardware.

• Oversee renewals and subscriptions to avoid service interruptions and optimize costs for customers.

• Address logistics challenges and shipping delays, while initiating vendor RMAs.

• Act as the main point of contact for direct vendor relationships concerning pooled and direct licensing agreements.

• Quote, register, and manage deals and subscriptions with Cisco and various partners.

• Foster relationships with IT distributors such as TD Synnex, Ingram Micro, CDW, and/or Carahsoft.

• Maintain vendor partnerships and advocate for the best pricing, allocations, and quicker turnaround times.

• Monitor vendor policies regarding returns, cancellations, and reallocations.

• Verify quotes, vendor orders, shipping details, internal purchase orders, and RMAs for accuracy and cost efficiency.

• Confirm procurement requests against customer inventories to avoid duplicate licensing or tooling.

• Ensure offerings meet FedRAMP, DFARS 7012, NIST 800-171, and CMMC requirements.

• Monitor licensing and policy modifications that may impact compliance or security.

• Analyze, assess, and document purchasing workflows.

• Draft, manage, and modify procurement Standard Operating Procedures (SOPs).

• Suggest workflow automations to minimize handoffs, reduce labor hours, and enhance accuracy.

⛳️ Requirements

• 3 to 5 years of experience in IT procurement or purchasing for an MSP and/or supporting MSPs at an IT Distributor or Value-Added Reseller.

• Proficiency in quoting and ordering Cisco hardware and licensing, including balancing cost and delivery timing related to project completions.

• Demonstrated hands-on experience navigating Partner Portals, such as Cisco Partner Portal and IT Distributors (TD Synnex, Ingram Micro, etc.).

• Knowledge of licensing structures, managing and maintaining pooled license inventories, and direct licensing frameworks.

• Proven ability to map complex workflows, identify operational gaps, draft standard operating procedures (SOPs), and recommend improvements through automation or tooling.

• Exceptional attention to detail complemented by strong analytical skills.

• A creative problem-solving mindset and a solution-focused approach.

• Preferred: Experience with procurement at an MSP, VAR, or IT Distributor focused on supporting the Defense Industrial Base (DIB), or direct IT procurement within the DIB.

• Preferred: Familiarity with FedRAMP, CMMC, DFARS 7012, or other IT compliance frameworks.

• Preferred: Experience with Microsoft provisioning, particularly GCC and GCC High.

• Preferred certifications: Cisco Sales or Architecture Certifications; CPSM; CSCP; CFCM; Distribution Partner Certifications.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and training.

• Flexible work arrangements and a supportive work environment.