IT Administrator, Microsoft 365, Part-Time

This is a fully remote position, open to applicants in Germany.

📋 Description

• Review and organize accounts and licenses.

• Structure roles and permissions while closing orphaned mailboxes.

• Enforce Multi-Factor Authentication (MFA) and Conditional Access.

• Set up and maintain SPF, DKIM, and DMARC records for all domains.

• Administer Microsoft 365 and Entra ID, managing users, groups, licenses, roles, permissions, security policies, and devices.

• Review, classify, document, and report anomalies in security alerts from Defender and Entra ID.

• Review and clean up consents for third-party applications.

• Monitor Enterprise Apps and their permissions for access to mailboxes and data.

• Implement scripted onboarding and offboarding processes for Microsoft, HubSpot, Atlassian, GitHub, AI tools, and other SaaS services.

• Manage domains, DNS, mail configuration, and mailboxes.

• Monitor deliverability and spam protection, including sender reputation and blacklist monitoring.

• Manage sending activities from HubSpot, Mailchimp, the platform, and easybill.

• Administer HubSpot users and permissions, ensuring its integration with Microsoft is seamless.

• Oversee AI team accounts, access, connectors, and MCP integrations.

• Implement rules governing data access and privacy.

• Develop scripts and small tools utilizing Claude Code or similar tools.

• Maintain up-to-date runbooks and documentation with AI assistance.

• Handle recurring IT requests through assistants.

• Act as the primary point of contact for IT inquiries within the team and serve as the liaison for external service providers and software vendors.

⛳️ Requirements

• A minimum of two years of hands-on experience administering Microsoft 365 and Entra ID in a live business context.

• Understanding of how SPF, DKIM, and DMARC work together, along with practical experience in configuring email settings.

• Proficiency in DNS and domain management.

• Initial experience with PowerShell or Microsoft Graph, coupled with a willingness to automate processes.

• Experience with tools like Claude, ChatGPT, Copilot, or similar for scripting, analysis, and documentation; must provide a specific example of a problem solved.

• An independent, structured work approach; diligent documentation and timely escalation are essential.

• Clear communication skills in German with non-technical colleagues.

• Nice to have: Administrative experience with HubSpot or a similar CRM.

• Nice to have: Familiarity with AI coding tools such as Claude Code or Cursor.

• Nice to have: Experience with automation platforms like Make or Power Automate.

• Nice to have: MCP integrations and AI assistants linked to company data.

• Nice to have: Experience in remediating an email environment or conducting tenant migrations.

• Nice to have: Basic understanding of information security and data privacy, especially ISO 27001 or the BSI IT-Grundschutz framework.

• Microsoft certifications like MS-102 or SC-300 are welcomed but do not substitute for practical experience.

🏝️ Benefits

• Flexible working hours.

• Fully remote work environment.

• Provision of modern equipment.

• Competitive salary and bonus schemes.

• Opportunities for professional development, including Microsoft certifications.

• Regular team workations.

• Direct communication with company management and the development team.

• Access to Claude, coding assistants, and automation as standard tools.