Internal Services Coordinator

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Oversee job postings on various recruiting platforms, including BambooHR, Indeed, and additional sourcing channels.

• Facilitate communications with candidates, schedule interviews, and follow up with hiring managers.

• Perform applicant screening and initial qualification assessments.

• Keep applicant tracking records and monitor recruiting metrics.

• Assist with background checks, MVR reviews, onboarding coordination, I-9 documentation, EEO reporting, recruitment reports, hiring events, and talent pipeline initiatives.

• Manage the company's Learning & Development platform, assign training modules, track completion, and maintain records of learning and certifications.

• Generate compliance reports for training and aid in the development, leadership training, and mandatory compliance programs.

• Oversee MVR monitoring, conduct biannual reviews, track license expirations, manage driver qualification files, handle DOT administrative reporting, and fulfill quarterly random D&A requirements.

• Provide administrative assistance to Transportation, Supply Chain, HSE, Risk Management, and Executive Leadership.

• Organize meetings, coordinate calendars, prepare reports and presentations, maintain records, assist with vendor management, track action items, and support audits and compliance evaluations.

• Coordinate special projects, maintain project trackers, collect information, follow up on deliverables, and promote continuous improvement.

• Prepare regular HR, Safety, Transportation, and executive reports; compile workforce, recruiting, training, and operational metrics; and maintain spreadsheets and dashboards.

• Adhere to company policies, uphold confidentiality, foster cross-departmental relationships, and support organizational goals.

⛳️ Requirements

• Associate degree in Business Administration, Human Resources, Project Management, or a related field is preferred.

• A combination of education and experience may be considered equivalent.

• A minimum of 2 years of experience in administrative roles, HR, recruiting, project coordination, or business support is preferred.

• Experience supporting multiple departments or leaders is advantageous.

• Familiarity with learning management systems or training platforms is preferred.

• Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA is preferred.

• Strong organizational and time management skills are essential.

• Exceptional attention to detail is required.

• Ability to manage multiple priorities at once is necessary.

• Professional written and verbal communication skills are a must.

• Advanced proficiency in Microsoft Office 365, especially Excel, Outlook, Teams, and PowerPoint, is required.

• Capability to prepare reports and analyze data is necessary.

• A strong customer service mindset is essential.

• Ability to maintain confidentiality and manage sensitive information is crucial.

• Self-motivated and capable of working independently.

• Strong problem-solving skills and ability to follow through on tasks are required.

• Adaptability to changing priorities in a fast-paced environment is essential.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance options.

• Retirement savings plan with company match.

• Opportunities for professional development and training.

• Flexible work schedule and remote working options.

• Generous paid time off and holiday schedule.