Interior Design Assistant

This is a fully remote position, open to applicants in Nevada.

📋 Description

• Oversee tasks across 2-3 projects simultaneously with a focus on detail.

• Keep all project information updated in Basecamp on a daily basis.

• Support the preparation of presentations using PowerPoint.

• Collect detailed information and quotes to ensure accurate design proposals.

• Develop and prepare proposals for client submission.

• Aid Associate and Lead Designers with various design and administrative duties throughout all stages of high-end interior design, from initial planning to project completion.

• Examine project plans and comprehend project scope, completion timelines, and other relevant documents.

• Create AutoCAD plans, including but not limited to: floor plans, furniture layouts, elevations, and reflected ceiling plans.

• Stay informed about current products and materials available in the market.

• Manage and enhance the vendor database and accounts.

• Assist with the return of samples, pulling samples, and organizing the materials library.

• Provide support to the Design Team with tools such as Studio Designer, Designer Link, Ivy, and Harvest for inputting time and tracking orders.

• Organize and maintain client FF&E binders.

• Communicate with vendors through phone calls, emails, and on-site visits to coordinate the production and completion of orders.

• Demonstrate problem-solving skills to address project issues and handle vendor concerns with diplomacy and efficiency.

• Attend or coordinate project site visits, vendor measurements, and furniture inspections.

• Ensure excellent organization of project files, samples, and orders.

• Track assigned tasks, appointments, and correspondence with meticulous follow-through to achieve completion.

• Coordinate and assist with on-site project installations, which may involve picking up and returning supplies, managing supply inventory, and creating and overseeing deinstallation punch lists.

• Actively participate in the design process by managing interactions with the Design Associate and Lead Designers.

• Accurately document and manage time in accordance with company guidelines, inputting data into QuickBooks and client software by specified deadlines.

⛳️ Requirements

• 1 to 2 years of experience as an Interior Design intern or in an assistant role.

• Positive attitude with a strong desire for professional and personal growth.

• A creative problem solver who views challenges as opportunities.

• Highly productive and organized with a keen attention to detail.

• Exceptional multitasking abilities.

• Reliable and punctual.

• Effective communicator with both team members and vendors.

• Capability to work independently as well as part of a team, following directions with minimal supervision.

• Strong administrative skills with a solid understanding of processes and procedures.

• Professional demeanor and sound judgment.

• High emotional intelligence – does not take feedback personally and is open to constructive criticism.

• Willingness to be coached and learn alternative approaches to problem-solving.

• Degree in Interior Design or Interior Architecture is preferred.

• Proficiency in AutoCAD, Adobe Photoshop/Illustrator, and MS Office is advantageous.

• Familiarity with any 3D rendering platforms or the ability to hand-render is a plus.

• Knowledge of QuickBooks Online, Studio Designer, or Basecamp is beneficial.

• Access to a vehicle is a plus.

🏝️ Benefits

• Competitive salary and opportunities for professional development.

• Flexible work environment with a collaborative team.

• Opportunities to work on high-profile projects.

• Comprehensive benefits package including health insurance and retirement plans.