Immigration Assistant – AU Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Regularly contact candidates through phone, email, and messaging platforms to gather necessary information and documentation for Australia Skills Assessments and 482 visa applications.

• Review, verify, and organize candidate documents in accordance with Australian visa checklists.

• Collaborate with immigration/migration advisers to prepare files and address any compliance gaps or outstanding requirements.

• Format, update, and create professional candidate resumes using company-standard templates.

• Maintain accurate, real-time records and progress logs of candidates within JobAdder.

• Monitor candidate timelines, follow up on overdue documentation, and ensure applications are submitted by deadlines.

• Assist recruitment consultants with administrative tasks, database upkeep, candidate communication, and the management of confidential electronic files.

⛳️ Requirements

• A proven background in recruitment administration, document verification, HR support, immigration assistance, or a similar back-office role.

• Strong written and verbal English communication skills, enabling professional and clear interactions with candidates and overseas colleagues.

• Confidently engage with Filipino candidates in both English and Tagalog (written and spoken).

• High proficiency in Microsoft Office, document formatting tools, and web-based database/CRM systems.

• An exceptional attention to detail and high standards when reviewing critical personal and professional documents.

• Demonstrated capability to multitask, manage a high volume of candidates, and adhere to strict deadlines without sacrificing quality.

• Familiarity with Australian migration processes, 482 visa documentation, or the requirements of trade/professional Skills Assessment bodies is preferred.

• Previous experience working with an international company or supporting remote, overseas operations teams is preferred.

• Practical experience in navigating and managing records within JobAdder CRM is preferred.

• A self-motivated individual with the discipline to work independently, prioritize competing tasks, and complete assignments with minimal supervision.

• A trustworthy approach to managing sensitive personal data, maintaining strict confidentiality, and handling high-stakes migration records.

• A warm, persuasive, and methodical communication style that keeps candidates engaged and motivated to fulfill their application requirements.

• A process-oriented mindset that finds satisfaction in maintaining clean data, orderly files, and flawless document packages.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunity for professional development and career advancement.

• Supportive work environment with a focus on team collaboration.

• Flexible working hours and potential for remote work options.