Human Resources Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Act as the main HR point of contact for both employees and leadership, offering advice on policies, employee relations, and people operations.

• Ensure full compliance with federal, state, and local employment regulations, showcasing expert knowledge of California HR standards (wage & hour, meal/rest breaks, leave laws, pay transparency, PTO, termination protocols, etc.).

• Manage compliance for a geographically diverse workforce in CA, MD, VA, HI, FL, NM, DE, and additional states.

• Take ownership of company-wide policy formulation, updates, Employee Handbook management, and state-specific addenda.

• Complete and file all necessary HR compliance reports (VETS-4212, EEO-1, ACA, OSHA 300 logs, etc.).

• Ensure HR compliance in government contracting (SCA, OFCCP, wage determinations, and audit readiness).

• Conduct employee relations investigations, implement corrective actions, and lead risk mitigation initiatives.

• Supervise I-9s, employment eligibility, personnel file integrity, and HR recordkeeping.

• Assist in internal/external audits (HR, payroll, ISO, government contract audits).

• Perform regular payroll and personnel audits—demonstrating deep knowledge of California payroll accuracy, PTO accrual rules, LWOP tracking, and backpay adjustments.

• Manage all benefit programs (health, dental, vision, life, voluntary plans, 401(k)).

• Direct the strategy, communication, and execution of Open Enrollment.

• Oversee compensation actions, salary analysis, and pay accuracy across states, with a focus on California.

• Manage all leave programs (FMLA, ADA, state-specific leave laws, accommodations).

• Provide clear and proactive employee communications to ensure understanding of benefits and total reward programs.

• Collaborate with recruiting to ensure compliant and efficient hiring of technical and cleared talent for federal customers.

• Spearhead strategic workforce planning, working with leadership to predict needs, identify gaps, and align talent with mission and contract requirements.

• Own the optimization of onboarding and offboarding processes, creating a consistent, high-quality experience for remote employees nationwide.

• Supervise documentation, policy training, systems setup, benefits enrollment, and day-one readiness.

• Maintain and enhance the IDP (Individual Development Plan) workflow and support succession planning efforts.

• Monitor and report key HR metrics (turnover, hiring velocity, demographics, DEI trends, engagement indicators).

• Assist in proposal development with HR-related writing.

• Lead culture-building and engagement initiatives across a remote and distributed workforce.

• Plan and manage events, recognition programs, surveys, and wellness initiatives.

• Oversee SWAG inventory, distribution, and assets for new-hire experiences.

• Develop and implement HR communications and employee education campaigns.

• Support contract transitions, workforce mapping, phase-ins/outs, and manage customer expectations.

• Maintain HR and recruiting metrics for contract reviews and CPARS support.

• Ensure timely and accurate fulfillment of contractually required HR deliverables.

• Advise Program Managers on workforce planning, performance issues, and employee development.

• Support veteran hiring initiatives and enhance employer branding within the federal contracting sector.

• Act as the HR owner for Unanet (timekeeping/project accounting) and Paycom (HRIS, payroll, benefits, time & attendance).

• Lead initiatives for HR process automation, workflow enhancements, and policy digitization.

• Maintain HR SharePoint sites, dashboards, policy libraries, and automated workflows.

• Collaborate on website updates and employer branding initiatives.

• Represent ProSync at job fairs, conferences, and industry-related events.

• Oversee special projects aimed at process optimization, cost reduction, and system modernization.

⛳️ Requirements

• 5–7+ years of progressive HR generalist/managerial experience, ideally in government contracting.

• Strong proficiency in California employment law is a must.

• Experience in supporting dispersed/remote workforces across various states.

• Proven track record in HR compliance, investigations, and risk mitigation.

• Familiarity with Unanet and Paycom is required.

• Demonstrated capability to streamline onboarding and offboarding processes.

• Excellent communication, leadership, and problem-solving abilities.

• Experience with DoD/Navy programs is highly preferred.

• Ability to handle multiple projects and meet deadlines in a fast-paced environment.

🏝️ Benefits

• **Join PROSYNC and enjoy our exceptional benefits!**

• **Health & Retirement**

– We provide a comprehensive Health Benefits package alongside a 401K retirement plan to support your well-being and that of your family, both now and in the future. Additional health-related benefits include an employee assistance program for challenging times or when you need to prioritize your mental health.

• **Education**

– Individual development is a key focus at ProSync. Employees are encouraged to take advantage of our company-sponsored continuing education program to pursue their degrees or obtain the next certification needed for career advancement.

• **Work/Life Balance**

– A healthy work/life balance is essential for effective performance at ProSync, while also allowing you the flexibility to pursue personal development. We offer generous Paid Time Off and 11 paid holidays each year. ProSync also accommodates flexible work options to suit your schedule and lifestyle.