Human Resources Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete recruitment process for business professional roles, which includes job advertisements, scheduling interviews, communicating with candidates, and tracking applications.

• Act as the main point of contact for candidates throughout the recruitment process.

• Manage the onboarding of new hires, covering offer letters, background checks, reference checks, pre-employment conditions, and scheduling orientations.

• Prepare and distribute necessary paperwork for new hires while ensuring accurate record-keeping.

• Facilitate new employee orientation in collaboration with HR leadership, IT, and practice group administrators.

• Monitor the completion of mandatory training and maintain training records in the HRIS.

• Assist in ensuring compliance with federal, state, and local employment laws and regulations.

• Securely and confidentially maintain personnel files, I-9 forms, and other employment records.

• Aid in the administration and communication of HR policies and procedures.

• Update employee handbooks and policy documents as necessary.

• Prepare and file regulatory documents and reports, including EEO-1 reports and OSHA logs.

• Coordinate both internal and external audits of HR records and practices.

• Address employment verification requests, unemployment claims, and inquiries from third parties.

• Serve as the initial contact for employee inquiries regarding HR policies, benefits, payroll, and workplace issues.

• Escalate intricate or sensitive employee-relations matters to HR management.

• Manage offboarding procedures, including conducting exit interviews, collecting firm property, and updating personnel records.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field is required.

• A minimum of three years of experience in human resources coordination or a similar administrative role is necessary.

• Experience in a law firm or professional services setting is highly preferred.

• Familiarity with federal and state employment laws, HR best practices, and compliance standards is essential.

• Proven experience with HRIS platforms and a strong technical skill set.

• Advanced proficiency in Microsoft Office Suite is required.

• Knowledgeable and experienced in the use of AI tools.

• Exceptional written and verbal communication abilities.

• Capacity to interact professionally with attorneys, business professionals, and external contacts across all organizational levels.

• Strong organizational and time management skills, with the capability to handle multiple priorities and meet deadlines.

• Attention to detail in a fast-paced environment is crucial.

• Ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.

• Resourceful and proactive approach to problem-solving.

• Ability to work independently as well as collaboratively within a team.

• Strong customer service orientation with a focus on collaboration and solutions.

• PHR, SHRM-CP, or another HR certification is preferred.

🏝️ Benefits

• Competitive compensation package.

• Flexible benefits program.

• Generous 401(k) plan.

• Reasonable accommodations for individuals with disabilities.

• Opportunities for professional growth and career advancement.

• Emphasis on work-life balance.

• Supportive and collaborative work environment.