Human Resource Assistant

This is a fully remote position, open to applicants in India.

📋 Description

• Oversee probationary periods, contract renewals, and visa processes in Deel, providing assistance with the drafting of employment agreements, addendums, employment declarations, and documentation for employees in the EMEA region.

• Maintain HR databases to ensure that employee records comply with local laws and are consistently updated for the EMEA region.

• Assist with employee work authorization, visa matters, and support relocation processes as needed across the EMEA region.

• Update and maintain regional Employee Handbooks as needed or as directed.

• Support the Payroll & Benefits Manager with benefits enrollment for all new hires in the EMEA region, including onboarding and offboarding Serbian employees in Generali health insurance and addressing routine inquiries.

• Responsible for tracking and maintaining vacation balances in Deel, which includes notifying employees of expiring days, uploading accurate balances, and making adjustments as necessary.

• Aid in designing and implementing onboarding programs that align with our remote-first culture.

• Collaborate closely with the Talent Acquisition team to ensure a smooth transition for candidates from the Talent Acquisition phase to the new hire onboarding phase.

• Organize induction schedules, prepare welcome packs, and set up necessary systems.

• Responsible for configuring new hires in Deel, including generating email access, creating organized folders in G-drive, and providing access to G-suite, Brex, and other essential applications.

• Work alongside the IT department to ensure the timely delivery of country-specific IT equipment and act as the first point of contact for IT-related issues and questions during the onboarding process.

• Assist with general onboarding of employees across the EMEA region, helping them to navigate and integrate successfully into the company.

• Collaborate with the Payroll & Benefits Manager (and a future HR Generalist) to manage offboarding processes and conduct exit interviews, including equipment collection and termination of system access.

• Help develop and implement initiatives aimed at enhancing employee engagement and satisfaction.

• Work together with the EMEA HR Director and HR Generalist to conduct employee surveys and analyze the results.

• Assist in coordinating HR initiatives such as performance reviews, training, and internal communications.

• Promote a positive and inclusive workplace culture that reflects the organization’s values and goals.

• Initiate fun and creative methods to connect the team in a remote-first work environment, including organizing team-building activities.

• Support HR communications and employee engagement activities, including wellness programs and recognition events.

• Assist in preparing HR reports and presentations for management.

⛳️ Requirements

• Minimum of 2 years of experience in human resources, ideally within a fast-paced, international setting.

• Familiarity with various HR functions such as recruitment, employee relations, compliance, payroll, and benefits administration.

• Practical experience with HRIS systems for managing employee records and generating reports.

• Proficient in using a range of applications, including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, email communication, and CRM software.

• Eagerness to learn all aspects of employment laws and regulations in the EMEA region.

🏝️ Benefits

• Health and well-being benefits, where applicable.

• Annual performance-based bonus opportunities.

• Paid time off and holidays in accordance with local market practices.

• Opportunities for learning and development.

• Parental and family leave in compliance with local regulations.

• Opportunities for team connection and community engagement.