HR Specialist – Vendor Manager

This is a fully remote position, open to applicants in Georgia.

📋 Description

• Oversee the complete lifecycle of vendor contracts, encompassing new agreements, renewals, and amendments.

• Collaborate with Procurement, Contracting Legal, Finance, and Security teams to source, negotiate, and finalize vendor contracts.

• Direct third-party security and compliance evaluations for all vendors.

• Handle vendor financial operations, such as creating/amending Purchase Orders, invoicing and payment processing, monthly accruals, and budget forecasting.

• Facilitate the onboarding of new vendors through compliance checks, security assessments, and performance management setup.

• Monitor vendor performance against contractual SLAs and budget; prepare analyses comparing budget to actuals and identify potential risks.

• Manage complexities associated with global vendors, including in-country signatory requirements, legal and tax implications, and compliance specific to each country.

• Address and resolve vendor escalations, including payment delays, invoicing disagreements, service failures, and violations related to Purchase Orders and invoicing.

• Supply regular and on-demand updates to leadership regarding the health of the vendor portfolio, contract statuses, and compliance standings.

• Serve as a subject matter expert on contract terms for Service Delivery, customers, and organizational leaders.

• Assist cross-functional initiatives such as the development of AI strategies, deep dives into vendor and service performance, and enhancements to the vendor onboarding process.

• Create high-quality written and verbal communications, including documents tailored for audiences at the L10+ level.

⛳️ Requirements

• Bachelor's degree or equivalent professional/military experience in Business, Finance, Economics, or a related discipline.

• A minimum of 3 years of professional experience in Vendor Management, Finance, Procurement, or a similar field.

• Proven experience managing vendor contract lifecycles, including negotiations, renewals, and amendments, involving both internal and external stakeholders.

• Familiarity with vendor financial operations, including purchase orders, invoicing, accruals, and budget forecasting.

• Ability to utilize data and metrics to foster continuous improvement and manage vendor performance effectively.

• Proficiency in both written and spoken English.

• Advanced skills in Excel for analyzing large datasets and tracking financial information.

• Experience in HR or familiarity with HR processes and best practices.

• Background in managing third-party security and compliance assessments.

• Experience supporting global vendor portfolios across various geographies with diverse legal and regulatory frameworks.

• Outstanding project management abilities, demonstrated by a history of managing multiple concurrent projects while adhering to tight deadlines.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for pre-tax and Roth post-tax contributions.

• Optional Life & AD&D insurance for employees and their dependents.

• Short and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave (PTO, Vacation, or Sick Leave).