HR Specialist, Vendor Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the complete lifecycle of vendor contracts, which includes initiating new agreements, managing renewals, and processing amendments.

• Collaborate with Procurement, Contracting Legal, Finance, and Security teams to source, negotiate, and finalize vendor contracts, including complex multi-vendor RFPs and global engagements.

• Direct third-party security and compliance assessments across all vendors.

• Handle vendor financial operations, such as purchase orders, invoicing, payment processing, monthly accruals, and budget forecasting.

• Facilitate the onboarding process for new vendors through compliance checks, security reviews, and performance management procedures.

• Oversee vendor performance in relation to contractual SLAs and budget; conduct budget-to-actual analyses and identify potential risks.

• Navigate the complexities associated with global vendors, including in-country signatory requirements, legal and tax implications, and compliance specific to various countries.

• Resolve vendor escalations, such as payment issues, invoicing disputes, service failures, and violations related to purchase orders and invoicing.

• Provide updates to leadership regarding vendor portfolio health, contract status, and compliance posture.

• Serve as a subject matter expert on contract terms for Service Delivery, customers, and organizational leaders.

• Assist in cross-functional initiatives, including the development of AI strategies, in-depth vendor and service evaluations, and improvements to the onboarding process.

• Communicate effectively through high-quality written and verbal communications, producing documents suitable for L10+ audiences.

⛳️ Requirements

• A Bachelor's degree or equivalent professional/military experience in Business, Finance, Economics, or a related discipline.

• At least 3 years of professional experience in Vendor Management, Finance, Procurement, or a related area.

• Proven experience in managing vendor contract lifecycles (negotiations, renewals, amendments) with both internal and external stakeholders.

• Familiarity with vendor financial operations, including purchase orders, invoicing, accruals, and budget forecasting.

• Experience utilizing data and metrics to drive ongoing improvements and manage vendor performance.

• Proficient in both written and spoken English.

• Strong proficiency in Excel for analyzing large datasets and managing financial tracking.

• HR experience or familiarity with HR processes and practices.

• Experience in overseeing third-party security and compliance reviews.

• Knowledge of managing global vendor portfolios across different regions with diverse legal and regulatory requirements.

• Outstanding project management abilities, with a proven record of handling multiple concurrent tasks and adhering to tight deadlines.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan featuring pre-tax and Roth post-tax contributions.

• Life Insurance options (Voluntary Life & AD&D for employees and their dependents).

• Short-term and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Paid Time Off/Leave (PTO, Vacation, or Sick Leave).