HR Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist in the recruitment of caregivers, general staff, or candidates for specific roles.

• Screen resumes and organize interview schedules.

• Facilitate communication with applicants and staff concerning hiring and onboarding processes.

• Prepare, monitor, and manage onboarding requirements and employment documentation.

• Coordinate background checks and follow up on outstanding requirements.

• Maintain precise employee records and personnel files.

• Collect and verify timesheets and attendance records.

• Aid in payroll preparation and data entry tasks.

• Keep payroll and compensation records up to date.

• Assist in the creation and revision of SOPs, checklists, and workflows.

• Maintain organized digital filing and document control systems.

• Support the preparation and organization of documents for internal or external audits.

• Monitor compliance-related documents to ensure records are thorough and current.

• Update trackers and internal records as necessary.

• Assist with daily HR and operational tasks.

⛳️ Requirements

• Education: A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred (not mandatory).

• Experience & Skills: A minimum of 2–4 years of experience in a virtual HR assistant or remote HR role.

• Practical experience in US payroll processing (Gusto, ADP, Rippling, or similar platforms).

• Strong understanding of US labor laws, compliance requirements, and HR best practices.

• Experience in creating or maintaining SOPs and process documentation.

• Ability to work independently with HRIS platforms and HR technology tools.

• Exceptional attention to detail, particularly in managing payroll, records, and compliance documentation.

• Professional handling of confidential employee and financial information.

• Tools: Proficient in Google Workspace and/or Microsoft 365.

• Familiarity with Asana for task management and workflow automation.

• Knowledge of QuickBooks or similar finance/accounting software is advantageous.

• Comfortable using video communication tools (Zoom, Google Meet, or similar).

🏝️ Benefits

• Starting rate: $7/hour (dependent on experience and qualifications).

• 100% remote / work-from-home arrangement.

• Paid time off (PTO).

• Observance of US public holidays.

• Training and support system designed to help you build confidence and work independently.

• A collaborative and respectful work environment that values trust, autonomy, and open communication.

• Long-term opportunity with a stable and expanding agency.