HR, People Operations Specialist

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee the entire employee lifecycle processes, including onboarding, offboarding, and internal transitions.

• Ensure the accuracy of employee records and maintain data integrity across HR systems.

• Act as the primary contact for employee inquiries regarding HR policies, benefits, and procedures.

• Provide support for documentation, letters, and communications related to HR.

• Organize and deliver a smooth onboarding experience for new employees.

• Collaborate with hiring managers and cross-functional teams to facilitate successful employee integration.

• Assist in employee engagement initiatives, events, and programs.

• Manage and oversee HRIS and other HR/People systems.

• Create reports and dashboards to aid People analytics and decision-making while ensuring data accuracy, confidentiality, and compliance.

• Ensure adherence to local labor laws and company policies.

• Assist with audits, documentation, and regulatory obligations.

• Help update and maintain the employee handbook and relevant HR policies.

• Assist in the administration of compensation and benefits programs.

• Collaborate with Finance on payroll inputs, ad-hoc audits, and reporting.

• Support benefits enrollment and address employee queries.

• Aid in recruiting operations, including interview scheduling, candidate communication, and offer coordination.

• Work alongside Talent Acquisition to ensure a seamless candidate experience.

• Assist in the implementation of People programs and process enhancements; contribute to the development of scalable processes and documentation.

• Support everyday HR operations, including onboarding, offboarding, and employee lifecycle management.

• Maintain and actively audit employee data in HR systems, ensuring precision and confidentiality.

• Assist with monthly and ad-hoc HR reporting and analytics (e.g., headcount, attrition, compensation tracking/changes).

• Collaborate with the HR Generalist on employee relations, policies, documentation, and compliance initiatives.

• Organize and support critical HR processes such as performance reviews, benefits administration, and internal communications.

• Respond to employee inquiries, providing high-quality service and support.

• Help schedule candidate interviews for the North America team to meet hiring needs.

• Assist with cross-functional, global operational initiatives led by the HR team (e.g., L&D initiatives, All Hands meetings).

⛳️ Requirements

• Solid understanding of HR processes and employment practices.

• Proactive, solution-oriented mindset with a tendency toward action.

• 3-5+ years of experience in HR, People Operations, or a related field.

• Excellent organizational skills and a strong attention to detail.

• Capability to manage sensitive information with confidentiality.

• Familiarity with HRIS systems and tools (e.g., Justworks, Rippling, Workday, BambooHR, etc.).

• Strong communication and interpersonal abilities.

• Capacity to juggle multiple priorities in a fast-paced, dynamic environment requiring flexibility.

• Knowledge of modern recruiting tools and ATS platforms.

• Experience supporting global or distributed teams.

• Awareness of compliance regulations across multiple jurisdictions.

• Interest in People analytics, systems, and process optimization.

• Strong sense of ownership and the ability to manage various priorities effectively.

🏝️ Benefits

• Opportunity to play a pivotal role in shaping the employee experience at a rapidly growing AI company.

• Collaborate closely with leadership and cross-functional teams.

• High-impact position with opportunities for growth and increased responsibilities.

• A collaborative, fast-paced, and people-centric culture.