HR Coordinator

This is a fully remote position, open to applicants in Spain.

📋 Description

• Assist in the coordination of essential HR, administrative, and IT processes.

• Oversee the onboarding and offboarding procedures by utilizing established checklists.

• Keep employee and contractor records updated, including internal directories and organizational charts.

• Address basic employee inquiries and direct questions to the appropriate personnel.

• Monitor key employee information such as start dates, terminations, and changes in roles.

• Review and manage state-level communications, escalating issues as necessary.

• Collaborate with the Accounting team to coordinate payment calculations.

• Create and deactivate user accounts based on approved requests.

• Manage email distribution lists and aliases effectively.

• Provide basic Tier 1 support, including password resets and troubleshooting access issues, escalating when necessary.

• Assist in scheduling meetings and coordinating administrative tasks.

• Maintain shared trackers related to onboarding, offboarding, and access logs.

• Work with internal teams and external vendors to facilitate daily operations.

• Prepare regular reports such as open headcounts and departmental headcounts.

• Ensure operational data remains accurate and up-to-date.

⛳️ Requirements

• Excellent English communication skills, both written and verbal.

• Minimum of 2 years of experience in administrative, operations, HR support, or similar positions.

• Strong organizational abilities and meticulous attention to detail.

• Experience in collaborating with remote teams, preferably those based in the U.S.

• Ability to adhere to structured processes and checklists.

• Proficient in Microsoft Office, Google Workspace, and collaboration platforms such as Slack or Teams.

• Must be available to work during EST business hours.

• High degree of discretion when managing sensitive information.

🏝️ Benefits

• Fully remote contractor position.

• Opportunity to engage with cross-functional operations in HR, administration, and IT coordination.

• Direct collaboration with U.S.-based leadership and external partners.

• A structured role with well-defined processes and clear areas of responsibility.