HR Coordinator – Admin

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist with ongoing HR operations, which includes employment verifications, government and compliance inquiries, policy acknowledgments, employee documentation, and routine HRIS updates.

• Ensure the accuracy of employee records, files, and process documentation; aid in audits and keep necessary information up-to-date.

• Create and manage recurring HR reports, trackers, communications, and distribution groups, covering PTO, attendance, and employee activity reporting.

• Oversee shared HR and administrative inboxes, tickets, and requests for prompt follow-up, resolution, or escalation.

• Organize onboarding, offboarding, employee transitions, documentation, notifications, office access, equipment, shipping, workspace readiness, transfers, title changes, reporting-line updates, and approved compensation modifications.

• Collect and arrange records related to attendance, employee activities, or employee relations issues; summarize information and escalate to HR leadership as necessary.

• Provide scheduling, meeting coordination, document preparation, and administrative support for People Operations programs and projects.

• Assist in the administration of benefits, payroll, leave, and compliance matters.

• Coordinate equipment, shipping, vendor, office access, workspace, supplies, and other location-specific administrative requirements.

• Maintain HR, equipment, and office inventories; collaborate with vendors, property management, and onsite partners; escalate issues as needed.

• Offer logistical support for employee meetings and occasional company events.

• Manage confidential employee and company information with discretion.

• Contribute to additional People Operations and administrative projects as assigned.

⛳️ Requirements

• 2–4 years of experience in supporting Human Resources, People Operations, employee services, or another HR-related function.

• Proven experience in maintaining employee records and managing confidential or sensitive information with care.

• Highly organized, capable of managing regular responsibilities, deadlines, and competing priorities.

• Strong attention to detail and consistent follow-through.

• Excellent written and verbal communication skills, maintaining professionalism.

• Comfortable adhering to established processes and recognizing situations that require escalation.

• Capable of gathering information, organizing documentation, and summarizing key facts for review.

• Proactive and solutions-focused, able to independently identify and address HR and administrative needs.

• Comfortable engaging with employees, managers, senior leaders, vendors, and cross-functional partners across various locations and time zones.

• Familiarity with Google Workspace, including Gmail, Google Drive, Docs, Sheets, Slides, and Calendar.

• Adaptable to learning and working with HR systems, ticketing platforms, Slack, spreadsheets, and shared-document tools.

• Proficient in coordinating onboarding, offboarding, equipment, shipping, vendor, and administrative requests.

• Agile professional thriving in a fast-paced environment, capable of adjusting strategies to meet business demands.

• Must possess a working laptop/PC, internet access, and a backup connection.

• Must be authorized to work in the Philippines at the time of hiring and maintain authorization throughout employment.

• Pre-employment screening is required.

🏝️ Benefits

• Mentorship programs.

• Leadership academies.

• Opportunities to influence company culture and DEI initiatives.

• Flex Fridays, allowing adjustment of the 40-hour week for a full or half day off on Fridays.

• Remote-first work from home.

• 14 days of annual paid time off.

• Philippine government-declared holidays.

• 5 additional paid time-off days after 1 year of service.

• Philippine statutory benefits: SSS, PhilHealth, and HDMF.

• Corporate HMO Plan available for all full-time PH employees after two months of tenure.

• Monthly rice subsidy in accordance with government guidelines.

• Access to the Headspace app.

• Bonus for participating in the monthly speaker series.