HR Administrative Assistant – Managed Services

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute data entry tasks and ensure the accuracy of employee records in HRIS platforms.

• Organize and maintain digital personnel files in accordance with internal policies and relevant regulations.

• Assist with benefits enrollment procedures and address basic employee inquiries, escalating issues as necessary.

• Aid in the preparation and tracking of HR documentation, such as offer letters, employment verifications, and policy acknowledgments.

• Coordinate onboarding logistics for new hires across various client organizations.

• Follow up with hiring managers to confirm the timely completion of onboarding tasks.

• Support the completion of I-9 and E-Verify processes in line with federal guidelines.

• Manage sensitive employee information with confidentiality and adherence to HIPAA standards.

• Assist with recruitment coordination, including scheduling interviews and communicating with candidates.

• Conduct pre-screen interviews and record candidate feedback in the applicant tracking system (ATS).

• Contribute to job posting preparations and maintain candidate pipelines for active requisitions.

• Support the HR team with audits, tracking maintenance, and ad hoc reporting.

• Participate in special projects and initiatives aimed at process improvement.

• Help maintain organized HR workflows.

• Monitor and update project status using ZohoProjects.

⛳️ Requirements

• Associate's degree is required; a bachelor's degree is preferred (in HR, Business Administration, Psychology, or a related field).

• At least 1 year of experience in an HR, administrative, or recruiting support role.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel).

• Strong written and verbal communication abilities.

• Outstanding attention to detail and organizational capabilities.

• Capacity to manage multiple priorities in a fast-paced, remote setting.

• Comfortable handling sensitive and confidential information appropriately.

• Must have a reliable internet connection and a dedicated workspace for remote work.

• Preferred: Experience with HRIS platforms such as Rippling, Gusto, BambooHR, or OnPay.

• Preferred: Familiarity with applicant tracking systems (Zoho Recruit or similar).

• Preferred: Knowledge of I-9, E-Verify, and multi-state HR compliance requirements.

• Preferred: Experience in supporting onboarding workflows across multiple locations or organizations.

• Preferred: Previous exposure to behavioral health, healthcare, or other regulated industries.

🏝️ Benefits

• Medical insurance.

• Generous paid time off.

• Fully Remote work arrangement.

• Operating hours aligned with EST.

• Collaborative and supportive remote working environment.

• Opportunity to enhance skills in recruiting, compliance, onboarding, and HR operations.

• Meaningful work that supports access to behavioral health and recovery services.