HR Administrative Assistant

This is a fully remote position, open to applicants in Texas.

📋 Description

• Provide administrative assistance to the Human Resources Department.

• Support employee onboarding and offboarding processes by preparing and processing necessary documentation.

• Coordinate pre-employment and new hire paperwork, while also maintaining onboarding records.

• Aid in the preparation, distribution, and tracking of HR-related forms and documents.

• Assist with recruitment efforts by posting job openings, scheduling interviews, preparing offer letters, and managing communications with candidates.

• Maintain employee files, ensuring that documentation is complete, accurate, and compliant with company policies and relevant regulations.

• Help maintain records within the Human Resources Information System (HRIS).

• Prepare, compile, and distribute HR reports, metrics, and other departmental data as needed.

• Contribute to the development, organization, and upkeep of training materials, job aids, and HR documentation.

• Support HR compliance initiatives by assisting with audits, record retention, policy acknowledgments, required notices, and regulatory documentation.

• Coordinate and monitor mandatory employee training and compliance requirements.

• Address routine employee inquiries and refer more complex issues to the relevant HR team member.

• Manage confidential employee and company information with the utmost discretion and professionalism.

• Complete a variety of assignments while juggling multiple priorities and adhering to established deadlines.

• Perform additional duties as assigned to meet the needs of the department and the organization.

⛳️ Requirements

• High School Diploma or equivalent is required; an Associate's Degree in Human Resources, Business Administration, or a related field is preferred.

• A minimum of five (5) years of experience in administrative support, preferably within Human Resources or a related field.

• Experience in supporting onboarding, recruitment, employee records management, or HR administration is preferred.

• Strong organizational and time-management skills are essential.

• Excellent customer service and interpersonal communication abilities.

• Capability to manage confidential and sensitive information with a high level of discretion.

• Strong attention to detail and a commitment to accuracy.

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Experience with HRIS systems is preferred.

• Ability to work independently while effectively managing multiple priorities in a fast-paced environment.

• A strong sense of urgency and dedication to meeting deadlines.

🏝️ Benefits

• Equal Employment Opportunity Statement

• Reasonable accommodations for qualified individuals