Area Administrative Assistant

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Offer administrative and operational assistance to the Executive Area Director and the area leadership team.

• Facilitate activities across various markets, locations, and time zones.

• Organize, schedule, and plan area meetings, including creating agendas, managing logistics, preparing meeting materials, handling communications, and ensuring follow-up actions are executed.

• Arrange meetings and special events, which encompass material preparation, venue selection, attendee lists, catering, speaker coordination, and vendor management.

• Oversee area events, leadership meetings, town halls, and off-site gatherings.

• Manage travel arrangements including airfare, accommodation, transportation, and itineraries for area leadership.

• Process and reconcile travel and business expenses efficiently.

• Create executive presentations, reports, dashboards, and business communications utilizing Microsoft Excel and PowerPoint.

• Maintain, monitor, and analyze data for business planning, operational reporting, and performance tracking.

• Collaborate with both internal and external stakeholders on regional priorities and initiatives.

• Handle office and business support tasks to ensure smooth daily operations.

• Coordinate special projects and provide administrative support for significant business initiatives.

• Recognize and implement process enhancements.

• Manage confidential and sensitive information with discretion and professionalism.

• Complete tasks while balancing multiple priorities and competing deadlines.

⛳️ Requirements

• High School Diploma or GED is mandatory.

• 1–2 years of experience in administrative roles, executive support, event coordination, operational support, or a related field is required.

• Proficiency in Microsoft Office Suite, encompassing Teams, Outlook, Word, Excel, and PowerPoint.

• Proven experience in coordinating meetings, events, travel logistics, and expense management.

• Strong analytical abilities and data management expertise.

• Exceptional organizational skills with the capacity to prioritize multiple tasks and meet deadlines with minimal supervision.

• Keen attention to detail and a commitment to delivering accurate results.

• Excellent verbal and written communication skills, including proficiency in professional business correspondence.

• Strong interpersonal abilities and the capability to collaborate effectively with leaders, colleagues, and cross-functional teams.

• Ability to demonstrate sound judgment and maintain confidentiality when dealing with sensitive business information.

• Willingness to travel up to 5%.

• Candidates must be located in the Central or West Coast time zone.

• An Associate degree is preferred.

• Experience supporting executive or senior-level leaders is preferred.

• Advanced proficiency in Microsoft Excel, Teams, and PowerPoint is preferred.

• Experience in supporting multi-site or area operations across different time zones is preferred.

• Familiarity with coordinating large-scale meetings, leadership events, and business functions is preferred.

• Proven track record of identifying opportunities for process improvement and operational efficiency is preferred.

• Ability to collaborate effectively with geographically dispersed teams across various time zones is preferred.

🏝️ Benefits

• CVS Health bonus, commission, or short-term incentive program in addition to base salary.

• Comprehensive medical coverage.

• Dental insurance options.

• Vision insurance availability.

• Paid time off benefits.

• Retirement savings plans.

• Wellness initiatives.

• Additional resources supporting physical, emotional, and financial wellness, based on eligibility.

• Flexible remote work arrangement.