Healthcare Training Coordinator

📋 Description

• Develop, oversee, and sustain intricate training schedules, records, trackers, dashboards, and reporting in Excel to facilitate daily training operations and enhance leadership visibility.

• Ensure training documentation, records, and reporting are precise, current, and ready for audits to provide clarity on trainee progress, compliance needs, and operational readiness.

• Construct, modify, and administer Excel-based reporting tools utilizing formulas, filters, sorting, pivot tables, and data validation to bolster training operations, enhance reporting accuracy, and support decision-making.

• Compile, sustain, and relay weekly and monthly reporting summaries, encompassing training status, trainee progress, performance patterns, completion results, and operational risks.

• Collaborate with trainers to organize new hire onboarding, essential training sessions, and monitor trainee advancement throughout the complete training lifecycle.

• Monitor training completion and guarantee that all sessions, documentation, and necessary records are fulfilled accurately and punctually.

• Actively communicate any delays, gaps, risks, or operational challenges affecting training schedules, reporting, or trainee advancement, ensuring that leadership has clear visibility and prompt resolutions.

• Oversee and manage training documentation and shared resources across Excel-based trackers, reporting tools, dashboards, and SharePoint sites.

• Assist in continuous improvement initiatives by identifying reporting deficiencies, enhancing tracker efficiency, and utilizing automation or AI tools where suitable to improve workflow management and operational precision.

• Promote operational accountability within the training team by tracking and following up on outstanding items to ensure reporting, documentation, and required records remain accurate and current.

• Assist with additional training operational needs and special projects as assigned.

⛳️ Requirements

• High School diploma or equivalent is mandatory; a Bachelor’s degree is preferred.

• Demonstrated experience in roles such as Coordinator, Training Coordinator, Trainer, Training Facilitator, or a comparable operational support position.

• Advanced skills in Microsoft Excel, including the ability to manage extensive data sets, create and maintain reports, utilize formulas, filters, sorting, pivot tables, automation, and organize reporting for clear operational visibility.

• Experience with SharePoint, including file maintenance, resource organization, and facilitating team access to shared documentation.

• Excellent written and verbal communication capabilities, with the aptitude to engage effectively with employees, leadership, and cross-functional teams.

• Proven ability to organize, prioritize, and juggle multiple projects simultaneously in a dynamic environment.

🏝️ Benefits

• Up to 10% annual travel (for team meetings and limited client onsite engagements).

• Guidance and coaching through a mentoring program.

• Opportunities for growth and development within the company.