Head Start Grants Management Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Review and take necessary actions on applications to ensure funding is secured 30 days prior to a grantee’s refunding date.

• Prepare continuation Financial Assistance Awards (FAAs) along with cover letters for dispatch 30 days ahead of refunding dates.

• Manage the preparation and tracking of grants throughout the review and funding procedures.

• Complete grant review checklists and communicate with grantees to address any issues.

• Develop negotiation sheets and FAAs using Grants Solutions software.

• Conduct briefing sessions with program staff and management to discuss annual continuation, program enhancements, cost-of-living adjustments, and one-time funding awards.

• Oversee the timeliness, receipt, and accuracy of grant applications, financial reporting documents, and financial drawdowns.

• Maintain regular communication with grantee personnel.

• Supervise grantee fiscal performance and assess the required fiscal reports and wage comparability studies.

• Address audit findings, recommendations, and community or individual complaints.

• Prepare for grant closeouts, including closeout checklists, report and audit reviews, closeout letters, and closeout awards within Grants Solutions.

⛳️ Requirements

• A Bachelor’s Degree from an accredited university or college, ideally in Accounting, Business Management, or a related discipline.

• Minimum of 2 years of relevant professional experience.

• At least 2 years of experience in federal discretionary grants management, financial management in non-profit or for-profit sectors, and regulatory compliance monitoring and oversight.

• Over 1 year of experience in aggregating, analyzing, charting, graphing, reporting on, and presenting data collected from various sources.

• More than 1 year of knowledge and experience in administering discretionary grants; preference will be given to candidates with experience in Head Start/Early Head Start Programs.

• A minimum of 1 year’s experience with Microsoft Outlook, Word, Excel, and PowerPoint.

• Must possess a valid driver's license and successfully pass a Motor Vehicle Records (MVR) check.

• Familiarity with Grant Solutions is preferred.

• Background and training in accounting and/or financial management, particularly in audit resolution activities, is preferred.

• Exceptional verbal and written communication skills.

• Strong analytical, problem-solving, and decision-making abilities.

• Capability to collaborate effectively with Regional Office staff, partners, internal teams, and external clients.

• Excellent attention to detail and the ability to adhere to strict deadlines.

• Ability to work flexibly, manage multiple tasks, prioritize, and handle various activities in a dynamic, fast-paced environment.

• Must be authorized to work in the United States.

• This position is not eligible for new H-1B visa sponsorship.

🏝️ Benefits

• Equal opportunity employer.

• Reasonable accommodations for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs.

• Benefits offerings referenced under the Transparency in (Benefits) Coverage Act.