Grants Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Manage a portfolio of over 50 active clients with ongoing grant strategies.

• Act as the main point of coordination for all grant-related activities.

• Convert business objectives, projects, and technical roadmaps into viable grant strategies alongside founders and leadership teams.

• Keep clients informed about pertinent opportunities and deadlines.

• Oversee active, submitted, and awarded opportunities until final outcome and reporting.

• Track federal and provincial funding programs that are relevant to assigned clients.

• Evaluate eligibility, effort, timing, and probability of success.

• Guide clients on which opportunities to pursue or deprioritize.

• Maintain transparency across each client’s complete grants pipeline.

• Identify risks, dependencies, and resource requirements.

• Facilitate coordination between internal and external grant writers and subject matter experts.

• Provide briefs, context, and deadlines for submissions.

• Review, edit, and ensure quality of submissions prior to final delivery.

• Guarantee alignment with client positioning and funder requirements.

• Collaborate with Customer Success, SR&ED, and other internal teams.

• Contribute to writing comprehensive applications when necessary.

• Edit and enhance drafts for quality control, clarity, compliance, and impact.

• Utilize AI tools such as ChatGPT, Perplexity, or Claude for research and drafting, while maintaining human oversight.

• Monitor deadlines, submission status, and outcomes.

• Keep accurate records and documentation.

• Assist with post-submission follow-ups and inquiries from funders.

⛳️ Requirements

• Minimum of two years of experience in grants, funding advisory, or similar roles.

• Proven experience managing a high volume of clients or projects concurrently.

• Strong skills in editing, reviewing, and quality control.

• Comprehensive understanding of Canadian government funding programs (e.g., federal, provincial, municipal, sector-specific).

• Proficient with technology and comfortable using tools such as G Suite, CRM platforms (e.g., HubSpot), and modern AI-assisted productivity tools.

• Excellent organizational and time management abilities.

• Clear and professional communication skills, both written and verbal.

• Experience with startups or scale-ups is highly advantageous.

• Familiarity with sectors such as software, AI, med tech, cleantech, or advanced manufacturing is a plus.

• Ability to thrive in a fast-paced consulting environment with changing priorities.

🏝️ Benefits

• Remote-first work environment.

• Opportunities for professional growth as the grants function expands.

• Collaborate closely with a senior team in the innovation funding sector.