Grants Operations Implementation & Strategic Projects Manager

This is a fully remote position, open to applicants in Canada, +1 more country.

📋 Description

• Oversee the implementation of grants management systems, enhancements, and operational frameworks.

• Act as the project manager for transitions to grants platforms, including the implementation of CyberGrants and related workstreams.

• Manage system testing, user acceptance testing, issue resolution, and deployment processes.

• Create implementation plans, timelines, milestones, and project governance structures.

• Collaborate with vendors and internal stakeholders to ensure successful achievement of project goals.

• Assist in the development of training materials, standard operating procedures (SOPs), work instructions, and user guides.

• Lead cross-functional strategic initiatives that influence Medical Affairs funding operations.

• Create and oversee project plans, risk registers, decision logs, and reports for executive management.

• Facilitate coordination between Medical Affairs, Compliance, Legal, Finance, Procurement, IT, and external partners.

• Identify project dependencies, risks, and create mitigation strategies in complex projects.

• Ensure that projects stay on track, within scope, and aligned with business objectives.

• Evaluate current grants processes and pinpoint opportunities for simplification and automation.

• Design workflows and governance models for future operations.

• Implement process enhancements to improve efficiency, transparency, compliance, and user experience.

• Create metrics and KPIs to assess operational effectiveness and project success.

• Support ongoing improvement initiatives within grants operations.

• Ensure all initiatives comply with Medical Affairs, Compliance, Legal, and Finance standards.

• Aid in the development of grants governance frameworks, audit-ready documentation, approval processes, stakeholder reviews, governance committees, inspection readiness, and documentation requirements.

• Develop plans for stakeholder engagement and communication.

• Promote the adoption of new systems, processes, and operational models.

• Lead stakeholder meetings, workshops, and training sessions.

• Provide regular updates to senior leadership on project status, risks, and decisions.

• Create project dashboards and implementation metrics.

• Monitor project milestones, adoption statistics, system performance, and operational results.

• Prepare presentations and executive summaries for leadership review.

• Analyze operational data to support decision-making and identify areas for improvement.

⛳️ Requirements

• A bachelor's degree is required.

• Minimum of 5 years of experience in project management, grants operations, business operations, Medical Affairs, healthcare, pharmaceutical, biotechnology, or related sectors.

• Proven experience in managing complex cross-functional projects.

• Strong grasp of project management methodologies and change management principles.

• Excellent organizational, analytical, and problem-solving abilities.

• Strong written, verbal, and executive-level communication skills.

• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, SharePoint, and Teams.

• Preferred experience in implementing grants management systems, funding platforms, or enterprise software solutions.

• Experience with CyberGrants, SteepRock, SAP, Ariba, Smartsheet, Salesforce, or similar systems is preferred.

• Understanding of medical education grants, research grants, sponsorships, and healthcare compliance requirements is preferred.

• Experience in business process mapping, workflow design, and operational transformation is preferred.

• PMP, Lean Six Sigma, or similar project management certification is preferred.

🏝️ Benefits

• Opportunities for global growth.

• Mentorship and career development resources.

• Fast-track career advancement.

• Collaboration with a global team.

• Entrepreneurial work environment.

• Culture of inclusion and diversity.

• Equal employment opportunity.