Grants Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise the administrative and financial lifecycle of grants from institutional, federal, state, and private sources.

• Ensure adherence to grant compliance and create project budgets.

• Manage reporting timelines and promote collaboration among clients, finance teams, and external funding entities.

• Offer post-award grants management services, which include compliance, contract drafting, billing, reimbursement requests, and reporting.

• Handle assigned grants while implementing established policies and procedures.

• Act as the primary day-to-day liaison for assigned clients on routine grants management issues.

• Assist with award setup, execution, monitoring, and grant closure.

• Assess grant agreements and summarize award conditions.

• Keep organized grant files, documentation, compliance records, databases, dashboards, and tracking systems.

• Track grant deadlines, reporting timelines, modifications, amendments, and renewals.

• Create and manage grant budgets; evaluate expenditures for allowability, allocability, reasonableness, and consistency.

• Draft reimbursement requests, financial reports, compliance reports, performance reports, and client deliverables.

• Oversee budget-to-actual expenditures and recognize variances.

• Reconcile grant expenditures with accounting records.

• Assist with budget adjustments, funding reallocations, subrecipient risk evaluations, and corrective action plans.

• Prepare for audits, Single Audits, monitoring visits, and grant closures.

• Develop templates, standard operating procedures (SOPs), and training materials.

• Participate in client training sessions and provide technical assistance as needed.

• Collaborate with SGMS, finance staff, program managers, grant writers, client leadership, and cross-functional teams.

• Ensure all tasks adhere to KJA standards of excellence, accuracy, and timeliness.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, Non-Profit Management, or a related field (or equivalent experience).

• 3–5 years of relevant experience in grants management, sponsored programs, or post-award financial administration in a nonprofit or higher education environment.

• Familiarity with state and federal grant programs and associated laws, regulations, policies, and procedures.

• Knowledge of 2 CFR 200 compliance standards, Uniform Grants Regulations, OMB guidance, and specific agency requirements.

• Commitment to the NGMA Code of Ethics.

• Experience in grant writing, grants management, budgeting, and contracts.

• Proficient in computer applications, software, and online federal government grants management systems.

• Ability to quickly master Asana or other project management software and grant database management systems.

• Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, OneDrive, and SharePoint.

• Experience with virtual meeting platforms such as Teams and Zoom.

• Exceptional written and verbal communication skills.

• Strong organizational, critical thinking, and project management abilities.

• Capability to manage multiple grants and timelines concurrently.

• Ability to collaborate with remote teams across various time zones.

• Certification as a Grants Management Specialist (CGMS) or Certified Research Administrator (CRA) is a plus.

🏝️ Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency.

• Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees.

• 80 hours of Paid Vacation Time after one year of continuous employment.

• 120 hours of Paid Vacation Time after the 5th year of continuous employment.

• 9 Paid Holidays each calendar year.

• 401K plan with matching up to 4% with immediate vesting; eligibility after 1 year and 1,000 hours.

• $50,000 in Employer Paid Group Life and AD&D Insurance.

• Employer paid virtual on-demand counseling, urgent care, and prescription benefits through Recuro Health.

• Group Health Insurance with multiple options available; employer covers a portion of the premium.

• HSA option available when enrolled in a compatible health plan.

• Voluntary Group Dental & Vision Plans.

• Voluntary supplemental plans including term and whole life, accident, cancer, critical illness, short- and long-term disability, gap, hospital confinement, and wellness discount plans.

• Opportunities for Professional Development.