Grants Management Officer – Temporary

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Generate work orders using the relevant OUS financial systems.

• Prepare monthly project budgets for work orders to be reviewed and uploaded by Finance.

• Oversee funding transfers to partners through sub-awards, which includes managing grant agreements, reporting obligations, disbursement schedules, and requests.

• Ensure that partner workplans and budgets adhere to donor regulations, restrictions, and OUS standards, policies, and practices.

• Clarify sub-award conditions, expectations, and operational methods to partner teams.

• Supervise the implementation of grants and sub-awards, ensuring financial compliance, progress on workplans, and achievement of objectives throughout the project lifecycle.

• Develop and maintain an early-warning system to identify compliance risks associated with grants.

• Recognize potential compliance challenges and assist in amending budgets, schedules, implementation plans, and sub-awards.

• Contribute to donor reports and other deliverables required by donors.

• Organize consistent check-ins with implementing teams and stakeholders.

• Share updates and narratives for fundraising, donor engagement, stewardship, communication, and institutional learning.

• Produce internal and external communication materials, such as newsletters and internal blogs.

• Aid in knowledge management systems and facilitate the dissemination of information among staff and across different locations.

• Support grants managers and approvers with Oxfam’s Partnership Platform, including troubleshooting and making administrative adjustments.

• Provide training for new grant managers and users of the OPP.

• Carry out administrative and support tasks while responding to urgent needs.

• Coordinate efforts among Program, Resource Development, Finance, and country program/policy and administrative functions.

• Act as a liaison between teams, identify implementation challenges, and propose corrective measures.

• Collaborate with program teams to ensure timely delivery of objectives.

• Review, compile, and enhance program and financial reports for quality and precision.

• Uphold professional standards while advocating for gender justice, racial equity, diversity, safeguarding, team efficiency, and collaboration.

⛳️ Requirements

• An advanced degree or an equivalent combination of business administration, public affairs & policy, project management, training/education, and relevant experience is essential.

• Four to six years of proven experience in results-driven project coordination and/or relevant administrative support roles, including project management, planning, budgeting, facilitation, and program coordination.

• A minimum of 2 years of project management experience.

• Proficiency in English is required.

• Proven ability to establish and sustain external relationships through remote communication.

• Sound judgment, initiative, and the capacity to foresee challenges and respond effectively.

• Exceptional interpersonal and written communication skills, with a keen attention to detail.

• Demonstrated ability to efficiently organize, prioritize tasks, manage multiple demands simultaneously, and meet deadlines in a dynamic environment.

• Knowledge of finance and budget development, monitoring, and tracking related to development assistance and project budgets.

• A passion for and commitment to international development, human rights, and/or social justice issues.

• Familiarity with web and information technologies that support communication, information dissemination, project, and financial management.

• All offers are subject to satisfactory references and necessary pre-employment checks.

• Preferred qualifications include: proficiency in French or Spanish; experience working in developing countries or with NGOs in those regions; familiarity with donor requirements, particularly from the U.S. Foundation sector; and experience with Oxfam America’s grant management systems and processes.

• E-Verify employer; applicable work authorization verification is required.

🏝️ Benefits

• Equal opportunity employer.

• Reasonable accommodations available for applicants with disabilities upon request.

• Commitment to safeguarding and creating an inclusive workplace.

• Temporary assignment expected to last approximately 5–6 months.