Grant & Proposal Development Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Identify applicable federal, provincial, municipal, and private grants, subsidies, incentives, and innovation initiatives.

• Evaluate eligibility criteria, funding limits, deadlines, reporting requirements, and commercial viability.

• Investigate opportunities in AI, technology development, digital transformation, R&D, commercialization, and business growth.

• Maintain a comprehensive pipeline of opportunities across the organization and recommend the most promising ones for pursuit.

• Manage the grant and funding application processes from research and planning to review, submission, and follow-up.

• Create project descriptions, objectives, business cases, milestones, and measurable outcomes.

• Coordinate financial and operational inputs, budgets, supporting documentation, and required evidence.

• Address evaluation criteria, manage internal approvals, and submit applications through funding portals.

• Respond to inquiries from funders, monitor application status, and assist with post-award claims, reporting, and compliance.

• Coordinate responses to RFPs, RFIs, RFQs, client proposals, and expressions of interest.

• Translate technical and operational concepts into compelling business value and persuasive executive summaries.

• Collaborate with Managing Directors, technical experts, and project managers on scope, deliverables, resource plans, and pricing narratives.

• Develop reusable proposal templates, company profiles, and standard supporting materials.

• Create funding cases for artificial intelligence, software products, automation, research, digital transformation, and commercialization.

• Understand each company's services, customers, priorities, and financial realities.

• Collect information from subject-matter experts and manage simultaneous submissions.

• Keep leadership updated on deadlines, dependencies, decisions, and outcomes.

• Operate with minimal executive oversight while ensuring timely, accurate, and compliant submissions.

⛳️ Requirements

• Proven experience in preparing grants, funding applications, or competitive commercial proposals.

• Exceptional writing, editing, research, and business communication abilities.

• Solid understanding of Canadian grant programs and the capability to interpret intricate eligibility and compliance regulations.

• Proficiency in constructing business cases, project narratives, budgets, and supporting documentation.

• Strong organizational skills, attention to detail, and independent management of deadlines.

• Comfort working alongside executives, finance teams, technical experts, and external agencies.

• Sound commercial judgment, initiative, and a focus on practical results.

• Digital proficiency, including responsible utilization of AI research and writing tools.

• Familiarity with government innovation grants, SR&ED, NRC IRAP, RFP/tender responses, professional services, AI and digital transformation, grant reporting, business planning, and systems like Zoho One is advantageous.

• While a relevant degree can be beneficial, demonstrated real-world accomplishments are more significant than credentials alone.

• Eagerness and adaptability to learn new platforms.

• Capability to verify eligibility, supporting evidence, financial data, and final representations when utilizing AI tools.

• Ability to manage confidential financial, technical, personnel, and commercial information with discretion.

🏝️ Benefits

• Appropriate performance incentives may be available where allowed by program regulations and engagement terms.

• Option for full-time employment or a consulting arrangement.

• Remote work flexibility.