Graduate Assistant – Faculty Virtual PD Developer

This is a fully remote position, open to applicants in Kentucky.

📋 Description

• Create and maintain a Canvas course shell that serves as a central hub for virtual professional development opportunities.

• Identify, recruit, and manage presenters for virtual workshops, webinars, and professional learning events.

• Oversee the submission of continuing education approval applications, including supporting documentation, attendance verification, and related records.

• Assist presenters with the preparation for virtual delivery, including technology checks, presentation logistics, and event procedures.

• Develop and manage registration forms, participant lists, and communication materials utilizing university-approved platforms.

• Coordinate communications with participants, including confirmations, reminders, access instructions, evaluations, and follow-up correspondence.

• Address routine inquiries from participants and direct approval-related requests to the appropriate university office.

• Draft promotional materials, email announcements, website content, and outreach communications for review and approval.

• Collect and analyze participant evaluations and feedback to identify areas for program improvement.

• Prepare completion certificates upon verification of attendance and fulfillment of applicable requirements.

• Maintain organized records of program activities, CE approvals, registrations, attendance, evaluations, and certificates.

• Track participation, registration totals, and basic financial data provided by relevant university offices.

• Assess professional learning needs through surveys, faculty consultations, participant feedback, and collaboration with community partners.

• Develop proposed calendars for professional development, event timelines, workflows, and reusable templates.

• Support the planning and execution of an initial series of virtual professional development offerings.

• Compile end-of-term reports detailing accomplishments, participation, challenges, and recommendations.

• Engage in virtual supervisory meetings to discuss assignments, deadlines, and project progress.

• Operate under the guidance of the Executive Director of Academics and Accreditation, receiving regular training and feedback.

• Perform other related duties as assigned within the graduate assistantship scope.

⛳️ Requirements

• Enrollment in an eligible graduate program, maintaining continued eligibility for a university graduate assistantship.

• Strong written and verbal communication skills.

• Exceptional organizational skills, keen attention to detail, and the ability to manage multiple assignments and deadlines.

• Capacity to work independently, show initiative, and communicate proactively in a remote environment.

• Proficiency in email, videoconferencing platforms, word processing, spreadsheets, and shared electronic files.

• Ability to cultivate and sustain positive professional relationships with faculty, presenters, participants, and community partners.

• Commitment to confidentiality and adherence to university policies regarding information security and records management.

• Reliable internet access and a private workspace conducive to confidential communications and virtual event support.

• Availability for approximately 20 hours of work per week.

• Attendance at scheduled virtual supervisory meetings and prompt responses to work-related communications within one business day during agreed-upon work periods.

• Utilization of university-approved accounts, platforms, and storage systems.

• Prior approval required for any proposed on-campus participation or travel.

• Successful completion of a background investigation, including a criminal history record check and, when applicable, financial and/or motor vehicle history.

• Graduate study in social work, education, business, communications, or a related field is preferred.

• Previous experience in coordinating events, webinars, training sessions, or educational programming is preferred.

• Experience with online registration systems, surveys, digital communications, or promotional design platforms is preferred.

• Familiarity with continuing education, professional development, or online learning programs is preferred.

• Interest in behavioral health, rural communities, and professional workforce development is preferred.

🏝️ Benefits

• Stipend in accordance with university graduate assistantship policies.

• Tuition remission.

• Tuition waivers for up to 6 credit hours of classes per semester.

• Housing and meal plan provided for campus residents.

• Monthly stipend in lieu of room and board for graduate assistants not residing on campus.

• Faculty mentorship opportunities.

• Chance to build professional relationships with university personnel, practitioners, and community partners.

• Professional experience in educational program development, virtual event coordination, continuing education administration, professional communications, program evaluation, and project management.