Governance & Securities Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support for United States entity registrations, state filings, relationships with registered agents, Board and committee materials, resolutions, minutes, and governance documentation.

• Assist with compliance calendars for the Securities and Exchange Commission/NASDAQ, Workiva filing processes, Section 16 filings, proxy statement assistance, and the preparation of annual reports.

• Manage materials for the Diligent board portal and ensure the accurate coordination of governance records and documentation.

• Support documentation related to investor governance, earnings, and administrative processes in capital markets.

• Identify governance risks and report them to the Senior Counsel, Corporate Affairs & Securities, or the Assistant Company Secretary.

• Assist with policies, charters, delegation authorities, subsidiary governance, governance audits, and sustainability disclosure processes related to environmental/social/governance.

• Collaborate with the Legal Governance & Operations Specialist based in Australia on governance workflows and regulatory calendars across dual-listed entities.

• Ensure the reliable execution of governance workflows in the U.S., including documentation, compliance calendars, and filings support.

• Coordinate governance workflows across two jurisdictions and manage regulatory calendars.

⛳️ Requirements

• 3-6 years of experience in corporate governance, company secretarial services, securities administration, paralegal work, or corporate administration.

• A Bachelor's degree is required.

• Preferred qualifications include a governance qualification (Chartered Governance Professional), paralegal certification, or equivalent.

• Experience with governance workflows related to the Securities and Exchange Commission/NASDAQ, Workiva, Diligent, registered agents, entity management, or public company administration is preferred.

• Experience in a listed, regulated, global environment such as pharmaceuticals, biotechnology, medical devices, or healthcare is preferred.

• Familiarity with Sarbanes-Oxley compliance, Section 16, proxy statements, and/or frameworks for environmental/social/governance disclosure is a plus.

• Proficient with Diligent, Workiva, entity management platforms, and Microsoft 365.

• Strong communication skills are essential.

• Ability to collaborate effectively within a team environment.

• Capability to thrive in a dynamic environment and adapt to changing priorities.

• A strong commitment to ethical behavior and continuous professional development.

🏝️ Benefits

• Competitive salaries.

• Health and wellbeing incentives.

• Bonus incentives.

• Support for learning and development.

• Annual performance-based bonuses.

• Equity-based incentive program.

• Generous vacation policy.

• Paid wellness days.