Global Programs Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist in the preparation of grant dockets, presentations, and approval documentation.

• Maintain orderly and easily accessible records.

• Record interactions with grantee partners in Salesforce.

• Manage requests in the general inbox and communications from grantee partners.

• Compose emails, letters, and e-blasts for partners and internal stakeholders.

• Organize logistics for team retreats, grantee meetings, site visits, and conferences, both online and in-person.

• Oversee event timelines, budgets, travel arrangements, registration, venues, catering, and per diems.

• Prepare agendas and slides for online meetings; facilitate breakout sessions and polls; resolve technical issues.

• Identify mission-aligned vendors and local partners, particularly outside of Canada.

• Coordinate translation services and review translated materials.

• Manage scheduling, team meetings, project timelines, briefing notes, and presentations.

• Collaborate with Finance on procurement, budgets, contracts, invoices, expense claims, payments, and purchase orders.

• Organize contracts for consultants and contractors.

• Order supplies from approved vendors.

• Identify and enhance administrative processes, systems, and procedures.

• Represent Global Programs in internal working groups as required.

• Report directly to the Director of Grantmaking Strategy.

⛳️ Requirements

• Exceptional organizational skills; capable of managing complex tasks.

• Proficient written communication abilities.

• Ability to create policies and procedures that streamline internal and external processes.

• Professional working proficiency in English.

• Competence in learning and using project management software, data analytics tools, collaboration platforms, enterprise resource planning, customer relationship management systems, and generative AI.

• Proven high ethical standards, integrity, honesty, and capacity to handle sensitive information confidentially.

• Commitment to the values of the Equality Fund, including Anti-Racism, Anti-Oppression, Intersectionality, Feminist Leadership, Accountability, and Radical Love.

• Familiarity with feminist issues, advocacy, movement building, and/or organizations focused on women’s rights is advantageous.

• Professional working proficiency in French, Spanish, or another language is a plus.

• Experience with project management and CRM platforms, Canva, and PowerBI is beneficial.

• Adaptable and responsive; able to shift processes in line with changing organizational priorities.

• Capable of processing information from various sources, including sensitive partner details.

• High emotional intelligence with the ability to build trust, encourage collaboration, and navigate intricate interpersonal dynamics.

• Strong coordination and problem-solving abilities.

• Must have legal eligibility to work in Canada.

• Willingness to travel twice a year for a total of up to 2 weeks.

• Occasional evening and/or weekend work may be necessary when coordinating across time zones.

• Must be willing and able to work remotely, primarily on computer-based tasks.

🏝️ Benefits

• 4 weeks of paid vacation.

• Paid sick leave.

• Parental leave top-up.

• Medical insurance.

• Life insurance coverage.

• Group RRSP plan.

• Paid day off for birthdays.

• Comprehensive compensation and benefits package with no waiting period.

• Flexible and virtual work environment.

• Accessible candidate experience and accommodations.

• Opportunities for travel to team retreats, grantee gatherings, site visits, and conferences.