Front Desk & Scheduling Executive Assistant

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Manage invoices, communications, callbacks, and general correspondence.

• Assist in the development of presentations, including PowerPoint materials.

• Order supplies related to the office or practice as necessary.

• Upload and categorize documents, including faxes, into internal filing systems.

• Return calls to ascertain caller needs and provide accurate follow-up.

• Schedule appointments and oversee a dynamic calendar.

• Organize to-do lists and ensure tasks are completed without oversight.

• Function as a combination of office manager, receptionist, and executive assistant.

• Answer incoming phone calls and direct callers appropriately.

• Support light social media postings related to events.

• Manage email inboxes and uphold professional communication with clients.

• Act as the operational backbone of a medical care and aesthetics practice.

• Serve as the first point of contact for patients and partners.

⛳️ Requirements

• This is a full-time position.

• Must be available to work from 8:30 a.m. to 5:30 p.m. CST/CDT.

• Proficiency in English is required.

• Spanish is not required but is considered a valuable asset.

• Experience or familiarity with CRM Jane for billing and medical records is preferred.

• Experience or familiarity with Google Voice for VOIP is preferred.

• Must be able to work in the medical care, weight loss, and aesthetics sectors.

• Highly organized and proactive individuals are encouraged to apply.

• Detail-oriented, reliable, and motivated candidates are sought.

• Ability to take ownership and work independently is essential.

• Must be capable of managing communications, schedules, calendars, and administrative priorities.

• Proficient use of PowerPoint for creating presentation materials is required.

🏝️ Benefits

• Opportunity to work remotely.

• Work in a Great Place to Work Certified environment.

• Receive recruiter guidance throughout the application process.