Franchise & Property Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee franchise pipelines, candidate tracking, and opportunity management.

• Manage LeaseEagle/ProLease data alongside franchise administration tasks.

• Track franchise renewals, expirations, options, rent reviews, and other essential key dates.

• Facilitate franchise applications, NDAs, interviews, approvals, and associated documentation.

• Prepare and uphold comprehensive files for franchisees.

• Coordinate the administration of new stores, resales, renewals, and settlements.

• Follow up on outstanding actions with both franchisees and internal teams.

• Generate weekly and monthly pipeline reports and meeting summaries.

• Maintain lease data, lease administration, lease documents, landlord correspondence, and property records.

• Assist with new-site administration, due diligence packages, and approval documentation.

• Coordinate landlord documentation and leasing activities.

• Keep refurbishment and closure trackers updated.

• Organize and file plans, quotes, approvals, permits, and project documentation.

• Assist with purchase orders, invoice tracking, and project cost management.

• Follow up with suppliers and contractors regarding documentation and project activities.

• Support handover and store-opening administration, including close-out documentation.

• Ensure data accuracy across Franchise, Property, and Finance systems.

• Assist with document filing, reporting, and general administrative duties.

• Contribute to agreed Finance, IT, and Payroll data-cleansing and administrative projects as capacity allows.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Experience in franchise, leasing, property, or related administrative roles.

• Capability to manage documentation, trackers, key dates, and follow-ups effectively.

• Strong organizational abilities to handle multiple tasks, deadlines, and priorities with accuracy.

• High attention to detail in maintaining records, documentation, and business data.

• Experience in coordinating administrative processes among internal teams, franchisees, landlords, suppliers, and contractors.

• Excellent follow-up skills.

• Background in maintaining structured data and records across business systems; experience with LeaseEagle and/or ProLease is highly desirable.

• Strong verbal and written communication skills.

• Experience in supporting reporting, data cleansing, document management, and general administrative functions.

• Ability to work independently, manage competing priorities, and provide dependable administrative support across Franchise, Leasing, Property, Design, and Construction functions.

• Availability to work approximately 9 AM–5 PM, Monday to Friday, in alignment with AU business hours.

• Engagement as an independent contractor.

• Must disclose any ongoing roles or client commitments.

• Must represent the engagement on LinkedIn as “Independent Contractor”.

🏝️ Benefits

• 100% remote work from home.

• Flexible time management as an independent contractor while coordinating with AU business hours for collaboration.