Founder – Executive Coordinator

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Provide comprehensive executive assistance to the Chairman / CEO and Portfolio COO.

• Oversee and prioritize executive inboxes, highlighting significant correspondence, decisions, and necessary follow-ups.

• Organize calendars, meetings, and essential commitments for both executives.

• Safeguard executive time by delegating operational issues to the appropriate personnel.

• Monitor commitments and ensure timely follow-up actions.

• Maintain transparent communication and alignment between the Founder and COO.

• Identify duplicated efforts, conflicting priorities, and gaps within executive workflows.

• Serve as a liaison for senior stakeholders seeking access, input, or decisions.

• Keep a high-level overview of strategic priorities across the business portfolio.

• Track key projects, risks, decisions, deadlines, ownership, and subsequent steps.

• Follow up with executives and project leads to sustain momentum and accountability.

• Recognize and escalate emerging risks, stalled initiatives, and delayed decisions.

• Connect teams and stakeholders when cross-functional collaboration is necessary.

• Transform complex operational data into succinct executive summaries.

• Investigate obstacles, establish accountability, and monitor actions until defined outcomes are achieved.

• Assess when issues necessitate executive intervention and when they can be resolved through other channels.

⛳️ Requirements

• Previous experience supporting a Founder, CEO, COO, or other senior executives.

• Expertise in managing competing priorities and handling sensitive information.

• Proficient in managing calendars, meetings, actions, deadlines, and follow-ups across multiple workstreams.

• Ability to foresee needs, identify gaps, and proactively raise issues.

• Experience in coordinating stakeholders, clarifying responsibilities, and ensuring progress on actions.

• Professional, concise, and confident communication with senior leaders and teams.

• Discretion and reliability when dealing with confidential information and sensitive discussions.

• Strong attention to detail and capability to maintain accurate records.

• Problem-solving skills to investigate delays or blockages and determine practical next steps.

• Adaptability across various businesses, projects, priorities, and time zones.

• Ability to work independently, take initiative, and exercise ownership without constant supervision.

• Comfortable with working across Dubai and UK time zones.

• Flexibility for occasional early starts, late meetings, and time-sensitive priorities.

• Experience in a multi-business, entrepreneurial, or fast-paced environment is especially advantageous.

🏝️ Benefits

• Flexible working hours accommodating changing business priorities.

• Accommodations for occasional early or late meetings.

• Remote work arrangement available.

• Direct access to the Chairman / CEO and Portfolio COO.

• Opportunity to engage across a portfolio of businesses, brands, investments, and strategic initiatives.

• Scope to exercise judgment, take ownership, and work flexibly.

• Success evaluated by the quality of support provided, clarity achieved, and progress facilitated.