Finance Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Generate and distribute monthly invoices for ongoing contracts in accordance with contract stipulations.

• Reconcile monthly accounts receivable activities, which includes invoices, payments, and outstanding amounts.

• Download, categorize, and input corporate credit card transactions into Quickbooks.

• Review credit card documentation for receipts and validate business purposes.

• Act as the primary point of contact for employee reimbursement requests.

• Evaluate reimbursement submissions for thoroughness, precision, and necessary supporting materials.

• Oversee recurring monthly vendor invoices and upload related statements into BILL.

• Collaborate with vendors to gather documentation, address discrepancies, and respond to inquiries.

• Input staff hours into State Bar grant reporting worksheets.

• Maintain grant support documentation and aid in financial compliance reporting.

• Organize annual audit schedules and manage auditor requests throughout the year.

• Download, classify, and uphold audit sample documentation seasonally.

• Systematically organize finance and other records in line with retention policies.

• Provide assistance with special projects, month-end closing tasks, and additional finance-related responsibilities.

• Prepare recurring financial schedules and reconciliations for month-end closing and grant reporting.

• Support finance operations and document administrative processes.

• Carry out other responsibilities as assigned and necessary.

⛳️ Requirements

• A minimum of two years of experience in accounting or finance support.

• An Associate's degree in Accounting, Finance, Business Administration, or relevant work experience.

• Advanced skills in Microsoft Excel.

• Strong organizational skills and meticulous attention to detail.

• Experience handling confidential financial information.

• Competent prioritization abilities and adaptability to respond to evolving circumstances and business requirements.

• Capability to work effectively with staff, vendors, and partners from diverse backgrounds and identities.

• Proficiency in both spoken and written English.

• Commitment to YLC’s social justice principles and mission.

• Valid U.S. work authorization and readiness to work remotely.

• Willingness to travel occasionally, up to twice a year.

• Prior experience in nonprofit accounting is advantageous.

• Experience in grant administration or reporting is preferred.

• Familiarity with BILL, Quickbooks, Google Workspace, and electronic signature platforms such as SignNow or Docusign is desirable.

• Experience supporting audits is a plus.

• Experience with recurring contract billing is beneficial.

• A cover letter and updated resume are required.

🏝️ Benefits

• Scheduled annual salary increases through a fair pay structure.

• Prorated paid sick leave, vacation, and holiday time based on hours worked.

• 401k plan with up to a 4% employer matching contribution.

• Provision of a company laptop and other necessary remote work equipment.

• Prorated reimbursement for cell phone and home internet expenses.

• Occasional travel for all-team events.