Finance Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of Facelove's financial operations, encompassing the close, cash, and decision-support metrics.

• Execute the complete monthly close on a predetermined schedule.

• Conduct reconciliations for bank accounts, payment processors, and intercompany transactions.

• Oversee the chart of accounts, accrual policy, documentation, and audit trail.

• Develop and maintain a rolling cash forecast for 13 weeks.

• Provide weekly reports on cash position, runway, and early warning signals.

• Manage working capital, timing of inventory purchases, supplier terms, and processor payout cycles.

• Collaborate with the founders to create the annual budget and quarterly reforecast.

• Generate contribution margin reports by channel, product, and cohort.

• Analyze customer acquisition cost (CAC), marketing efficiency ratio (MER), average order value (AOV), customer lifetime value (LTV), and payback period in collaboration with paid media.

• Calculate the landed cost per unit and true gross margin.

• Oversee inventory accounting, accuracy of cost of goods sold (COGS), standard costs, and variance analysis.

• Reconcile inventory with third-party logistics (3PL) reporting, including shrinkage and damages.

• Identify risks related to stock and cash during reorder processes.

• Manage revenue recognition across Shopify and various payment methods.

• Reconcile processor fees, holds, reserves, and payout timelines.

• Monitor refunds, chargebacks, and disputes as cost components.

• Report on subscription and repeat revenue as the business evolves.

• Manage monthly payments for contractors in multiple countries and currencies.

• Maintain documentation and compliance records for contractors.

• Oversee accounts payable and vendor agreements.

• Collaborate with HR for payroll verification.

• Manage Dutch statutory obligations for ODAQ B.V. alongside external accountants.

• Handle VAT filings and multi-currency considerations.

• Manage US sales tax nexus and registrations as the business footprint grows.

• Generate monthly reporting packages, weekly summaries of cash, expenditure, and margin, as well as ad hoc analyses.

• Identify and address unreliable or missing financial processes within the first 30 days.

• Establish a timely monthly close, contribution margin reporting, and documented payment cycles within 60 days.

• Ensure that finance operations are driven by the role rather than the founders within 90 days.

⛳️ Requirements

• Minimum of 5 years in accounting or finance, including at least 2 years in ecommerce, direct-to-consumer (DTC), or consumer products.

• Experience in independently managing a monthly close.

• Knowledge of inventory and COGS accounting, including landed cost calculations.

• Experience with multi-currency and multi-entity operations, including foreign exchange (FX) and intercompany transactions.

• Strong proficiency in Excel or Google Sheets for financial modeling.

• Familiarity with Shopify or similar ecommerce platforms, payment processors, and cloud accounting systems like Xero, QuickBooks, or Exact.

• Ability to clearly explain financial variances to non-financial founders.

• Excellent proficiency in written English.

• Judiciousness in escalating issues in writing before they escalate into urgent matters.

• Experience with a Netherlands-registered entity or familiarity with Dutch statutory requirements and external accounting practices.

• Knowledge of US sales tax nexus and multi-state registration processes.

• Previous experience in the beauty, skincare, or supplements industries.

• Background in high paid-media environments.

• Exposure to 3PL and inventory planning.

• Professional qualifications such as CPA, ACCA, CIMA, CMA, or a local equivalent.

• Experience as the first finance hire, building a financial function from a disorganized starting point.

🏝️ Benefits

• Remote-first, asynchronous-friendly, with a focus on results.

• Genuine ownership of the most crucial function in the business, with direct access to the founders.

• A brand with authentic product-market fit and significant room for growth.