Finance Assistant

This is a fully remote position, open to applicants in Arizona, +2 more states.

📋 Description

• Provide administrative assistance to the Chief Financial Officer.

• Support the Grants and Fiscal Compliance team.

• Record deposits, payments, and receipts to the corresponding programs and accounts.

• Deliver high-level general clerical support.

• Foster collaborative working relationships with UFW Foundation staff.

• Report directly to the Chief Financial Officer.

• Assist the Director of Grants and Budgets and the Controller with AP/AR tasks as needed.

• Aid the CFO in preparing presentation materials on financial topics, including confidential information.

• Generate reports, statistical data, and other requested documentation.

• Prepare, format, edit, proofread, and revise written materials.

• Manage grant information within accounting systems, including Concur, Acumatica, and Workday.

• Reconcile monthly payments and fees, including Merchant Store revenue and online donations.

• Ensure confidentiality of financial data.

• Plan, coordinate, and implement business requests.

• Create spreadsheets, schedules, reconciliations, and analyses.

• Prepare monthly balance sheets for general ledger accounts.

• Conduct bank reconciliations.

• Perform trend analysis and activity-detail analysis.

• Execute other duties as assigned.

⛳️ Requirements

• Minimum of one (1) year of education in Accounting.

• Proficient in Microsoft Office.

• Exceptional computer skills, particularly in MS Word, Excel, and databases.

• Strong Excel proficiency.

• Capability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.

• Proficient in writing reports, business correspondence, and procedure manuals.

• Ability to present information and respond to inquiries from managers, campus staff and students, government officials, and the general public.

• Competence in calculating figures and amounts such as discounts, interest, commissions, proportions, and percentages.

• Ability to apply concepts of basic algebra and geometry.

• Skill in solving practical problems and interpreting written, oral, diagram, or schedule instructions.

• Professionalism and strong organizational skills.

• Capability to organize, prioritize, and manage multiple tasks independently and as part of a team.

• Analytical and detail-oriented approach with the ability to meet deadlines.

• Collaborative, professional, and solutions-oriented work style.

• Genuine interest in immigrant and farm worker rights.

• Clear, informative, and respectful written and verbal communication.

• Strict commitment to confidentiality.

• Understanding of funding agency relations and compliance requirements.

• Ability to adapt to changing priorities with speed, precision, and accuracy.

• Ability to work both collaboratively and independently.

• Must be computer literate.

• Vaccination is not currently mandatory; vaccination/booster requirements may be reinstated if necessitated by a pandemic.

🏝️ Benefits

• Accrual of 2, 3, and 4 vacation weeks per year based on tenure.

• 16 paid holidays (including a personal day).

• 1 mental health day each calendar year.

• Paid sick days.

• Health, dental, and vision insurance.

• Life insurance coverage.

• Flexible Spending Accounts.

• Employee Assistance Program for support with personal and work-related challenges.

• 403(b) retirement plan with a 2% employer match (if employee meets criteria).

• 401(k) retirement plan with no employer match (if employee meets criteria).

• Employer-sponsored pension plan.

• Supplemental insurance available within 30 days of hire date.

• Opportunities for professional development and access to thousands of courses.

• 20% discount for immigration services through the UFW Foundation.

• Various discounts, including entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus.

• Option for remote work; occasional in-person meetings may be necessary.