Finance Administrator

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Assist in the financial operations of a well-established Australian IT services provider.

• Report directly to the Head of Finance.

• Oversee invoicing, accounts receivable, accounts payable, payroll, bank reconciliations, and financial administration.

• Prepare and distribute invoices for managed services, project work, and product sales.

• Synchronize invoices between PSA systems and Xero utilizing WiseSync.

• Coordinate project billing assessments and address any billing discrepancies.

• Monitor receivables, follow up on overdue payments, and oversee customer payments via WisePay.

• Process and categorize supplier invoices, prepare payment runs, and resolve supplier issues.

• Handle fortnightly Australian payroll, STP submissions, superannuation, and payroll documentation.

• Reconcile bank accounts and corporate card transactions within Xero.

• Maintain precise financial records and supporting documentation.

• Collaborate with the external accountant on reporting and compliance obligations.

• Assist with month-end closing, BAS preparation, annual compliance, year-end reporting, and FBT obligations.

• Create and maintain customer service agreements in the PSA platform.

• Reconcile customer agreements with supplier and distributor invoices.

• Utilize Sync 365 for Microsoft licensing reconciliation and billing accuracy.

• Manage tasks within the PSA Finance & Admin board.

• Support sales administration with quotes, purchase orders, and order processing.

• Assist account management and project delivery teams with billing concerns.

• Uphold confidentiality and adhere to information security protocols.

• Report security incidents, financial irregularities, and potential data breaches.

• Contribute to documentation improvements, process standardization, and operational enhancements.

⛳️ Requirements

• Proven experience in bookkeeping, financial administration, or a similar accounting support role, encompassing accounts receivable, accounts payable, payroll, and bank reconciliations.

• Demonstrated experience in processing Australian payroll, including employee awards, leave entitlements, superannuation, and Single Touch Payroll (STP).

• Strong comprehension of Australian financial processes, including GST, BAS preparation, PAYG withholding, and payroll compliance requirements.

• Experience in managing invoicing, payment processing, supplier transactions, and financial reconciliations.

• Exceptional attention to detail and accurate financial recordkeeping.

• Strong written and verbal communication skills in English.

• Capability to manage multiple priorities independently.

• Valid work authorization and ability to successfully complete required background checks.

• Hands-on experience using Xero for bank feeds, reconciliations, payroll processing, financial reporting, and general bookkeeping.

• Familiarity with PSA platforms such as ConnectWise PSA or Halo PSA.

• Experience with WiseSync, WisePay, and Sync 365.

• Proficient in Microsoft 365, particularly Excel, Outlook, Teams, and SharePoint.

• Practical understanding of Australian GST, BAS preparation, and financial compliance processes.

• Ability to maintain accurate financial records and support reporting requirements.

• Certificate IV in Accounting and Bookkeeping or equivalent qualification (desirable).

• Desirable experience in an MSP, IT services organization, or technology-focused business.

• Familiarity with recurring service agreements, software licensing, and distributor billing processes.

• Experience reconciling licensing and supplier invoices from Pax8, Ingram Micro, and Crayon.

• Experience supporting month-end closing, financial reporting, and accounting process improvements.

• Exceptional organizational, analytical, problem-solving, interpersonal, and adaptability skills.

• Professionalism, integrity, and discretion in handling confidential financial information.

🏝️ Benefits

• Receive payment in Australian Dollars.

• Medical insurance coverage from day one for you and your spouse (or parents if unmarried).

• Generous OPD coverage, catering to all your medical needs including doctor visits.

• Home office setup allowance.

• Internet allowance.

• Gym and wellness allowance.

• Regular team events and engagement activities.

• Access to Diji Assist for mental health and counseling support.

• Reimbursement for industry certifications.

• An open-door culture where ideas and feedback are valued.

• Flexible working arrangements – home or office.

• Rewards and recognition for outstanding contributions.

• Christmas and financial year-end celebrations.