Experiential Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with Experiential Marketing Leads, the Experiential Marketing Associate, and the Account Team to transform clients’ visions into reality.

• Conduct research and evaluate potential vendors and partners.

• Assist in vendor and partner outreach, negotiation, contracting, and payment processes.

• Provide insights on the quality of vendor and partner execution.

• Identify trends and propose methods to incorporate them into existing programs.

• Adhere to experiential project timelines while managing deadlines and deliverables.

• Create and maintain project sheets, trackers, and production timelines.

• Aid in the optimization and enhancement of programs and processes.

• Compile metrics into reporting templates and keep stakeholders updated.

• Facilitate the processing of invoices and payment requests for partners and vendors.

• Assist with both internal and external communications.

• Represent BibRave and its clients in a professional manner.

• Take ownership of assigned aspects of experiential programs while supporting senior team members in planning, production, vendor management, on-site execution, and reporting.

• Report directly to the Director of Experiential Marketing.

⛳️ Requirements

• 1–3 years of experience in experiential marketing and/or managing intricate projects and programs.

• Proficiency in Google Suite, Microsoft Office, Slack, Canva, Monday.com (or similar project management tools), and AI tools like ChatGPT.

• Willingness and ability to travel 3–5 times annually.

• Exceptional social intelligence.

• Service-oriented mindset with a focus on hospitality.

• Strong organizational skills.

• Clear and effective business writing across email, Slack, Monday.com, presentations, and other communication platforms.

• Proactive approach to problem-solving and a bias towards action.

• Ability to maintain composure under pressure.

• Self-motivated with the capability to set and meet deadlines.

• Keen attention to detail.

• Experience with in-person events and familiarity with the running/racing/multisport industry is a plus.

• A passion for the fitness, running, outdoor, or wellness sectors.

🏝️ Benefits

• Health, Dental, and Vision Insurance.

• Flexible time off.

• 401(k) matching.

• Fully remote, allowing you to work from your preferred location.

• A front-row seat to a rapidly expanding fitness, running, and wellness industry.

• Professional development opportunities directly from BibRave leadership.

• Occasional free gear and accessories.

• A genuinely enjoyable team environment.