Expenses Administrator

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Manage the complete employee expense process from start to finish

• Evaluate and authorize expense claims

• Oversee manual expense submissions

• Handle travel advances for overseas trips

• Conduct bi-weekly payment runs, which include BACS payment files

• Monitor, audit, and reconcile active expense advance accounts

• Act as the primary contact for resolving escalated expense inquiries

• Provide guidance to employees regarding expense policies

• Investigate and clarify complex or disputed claims

• Ensure that processing adheres to HMRC regulations and internal financial controls

• Supervise, reconcile, and adjust outstanding expense advances prior to payment runs

• Keep precise employee records in the expense management system

• Generate general ledger reports for monthly finance reconciliations

• Work collaboratively across departments to enhance workflows and improve the employee experience

⛳️ Requirements

• Demonstrated experience in managing complex employee expenses or holding a comparable role in finance, payroll, or shared services administration

• Solid understanding of HMRC expense regulations and statutory laws

• Exceptional numerical skills and a high level of accuracy with sensitive financial information

• Strong abilities in time management

• Capability to prioritize large volumes of work and adhere to tight deadlines in a dynamic environment

• Outstanding verbal and written communication skills across Teams, email, and phone

• A supportive, service-focused approach

• Proficient in Microsoft Office, particularly Excel

• Familiarity with Google Workspace

🏝️ Benefits

• 25 days of holiday

• An additional day off after three, five, and ten years of service

• Option to purchase extra holiday

• One paid volunteering day annually

• An extra paid leave day for significant personal events

• Bonus scheme

• Company pension contributions matched up to 6%

• Salary sacrifice pension contributions

• Enhanced family leave benefits

• Flexible, inclusive, and supportive policies for career progression

• Healthcare cash plan

• Quick access to medical appointments

• Electric or hybrid vehicle leasing options via salary sacrifice

• 24/7 wellbeing assistance program for employees and their families

• Discounts, including a 15% reduction at Reach's Yimbly marketplace

• Interest-free loans available for season tickets and technology purchases