Executive/Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver daily administrative and executive support.

• Handle emails and correspondence via Gmail.

• Organize schedules and appointments using Google Calendar.

• Prepare and dispatch invoices for necessary deposits and payments through QuickBooks Online.

• Communicate with clients regarding overdue payments and follow-up on pending invoices.

• Aid in filing liens for unpaid customer accounts, adhering to established protocols.

• Submit obligatory workers’ compensation information.

• Acquire knowledge of UKG for data input as required; payroll processing and submission are not included in this role.

• Input jobs into the company’s timecard system.

• Adhere to established Standard Operating Procedures (SOPs).

• Assist in documenting processes using Scribe.

• Learn and utilize a planned CRM dashboard upon implementation.

• Execute other administrative tasks as assigned.

⛳️ Requirements

• Prior experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant.

• Familiarity with QuickBooks Online, invoicing, or collections is a plus.

• Proficient in Gmail and Google Calendar.

• Strong written and verbal communication skills in English.

• Comfortable making professional calls about overdue payments.

• Exceptional organizational abilities and attention to detail.

• Capable of working independently, managing multiple priorities, and meeting deadlines.

• Eagerness to learn new systems and comply with established procedures.

• Experience in the construction, restoration, or a related sector is advantageous.

🏝️ Benefits

• Competitive salary and potential for growth.

• Opportunity to work in a dynamic and supportive environment.

• Access to training and development resources.

• Flexible working hours.