This is a fully remote position, open to applicants in Philippines.

📋 Description

• Identify and track tender opportunities from initial inquiry through to submission, while maintaining precise records, documentation, and deadlines.

• Follow up on outstanding tender information to ensure all documents are complete and submitted punctually.

• Oversee project delivery schedules and coordinate efforts with the China team and site contacts.

• Keep delivery records updated, follow up on logistics arrangements, and communicate any updates or potential delays.

• Maintain organized and current project files.

• Coordinate with subcontractors for necessary safety and compliance documentation and monitor outstanding requirements.

• Manage email communications with clients, suppliers, and subcontractors.

• Supervise the company owner’s email inbox and respond on their behalf when they are unavailable.

• Assist with research, document preparation, data entry, and various administrative tasks.

• Keep the operations lead informed regarding progress, pending actions, and issues that need attention.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Demonstrated experience in the construction industry, preferably with a background in construction administration, project coordination, or a comparable support role.

• Strong administrative and organizational abilities.

• Excellent written English skills and communication capabilities.

• Keen attention to detail.

• Ability to manage multiple priorities, track deadlines, and follow up on outstanding tasks.

• Strong verbal and written communication skills in English.

• Capability to coordinate with overseas teams and contacts at construction sites.

• Proactive and self-driven, with the ability to work independently.

• Proficient in Microsoft Office, especially Word and Excel.

• Familiar with Microsoft Outlook and WhatsApp.

• Ability to align with AU business hours, approximately 9 AM–5 PM from Monday to Friday.

• Must disclose any existing ongoing roles or client commitments.

• Must reflect the engagement on LinkedIn as “Independent Contractor”.