Administrative Support Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative and clerical assistance to the NOAA/NMFS Office of Protected Resources program personnel.

• Coordinate routine administrative tasks with federal and contractor staff.

• Organize, maintain, and retrieve program documentation and records.

• Assist with scheduling meetings, coordinating materials, and managing follow-up activities.

• Help with correspondence, reports, spreadsheets, and administrative tracking.

• Ensure confidentiality of sensitive and privacy-related information.

• Utilize government-furnished equipment and approved IT systems in compliance with DOC/NOAA security protocols.

• Adhere to federal records management, cybersecurity, privacy, and workplace policies.

• Complete necessary NOAA/DOC training and credentialing requirements.

• Support the continuity of daily program operations and perform other assigned administrative tasks.

⛳️ Requirements

• Experience in providing administrative or clerical support in a professional setting.

• Strong organizational, communication, and attention-to-detail capabilities.

• Ability to manage multiple priorities and meet deadlines effectively.

• Proficient in standard office technology and Microsoft Office applications.

• Capacity to handle confidential and sensitive information appropriately.

• Knowledge of federal security, records management, and administrative procedures.

• Ability to successfully obtain the required NACI/DOC credentials.

• Experience supporting a federal agency or government contractor is preferred.

• Familiarity with NOAA, NMFS, scientific, environmental, or professional services programs is preferred.

• Background in government records management, meeting coordination, and administrative workflows is preferred.

• Experience using SharePoint, Microsoft Teams, Outlook, Excel, or similar collaboration and office tools is preferred.

🏝️ Benefits

• 401(k)

• Competitive salary

• Health insurance

• Paid time off