Executive PA – Medical Secretary

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee, prioritize, and address incoming emails

• Arrange and secure meeting and consultation locations in Cambridge and Harley Street

• Integrate clinical and legal notes into organized, cohesive electronic folders

• Diligently manage client and patient information

• Request X-rays and medical records from healthcare facilities

• Provide terms and conditions to new clients

• Generate invoices utilizing Xero

• Offer occasional lifestyle management assistance

• Arrange train travel and procure gifts or flowers

• Organize calendars

⛳️ Requirements

• Relevant direct experience is essential

• High reliability and a proactive mindset

• Outstanding organizational skills and meticulous attention to detail

• Strong standards and a “get-it-done” attitude

• Capability to monitor, prioritize, and respond to emails in a professional and clear manner

• Experience in coordinating meeting and consultation spaces in Cambridge and Harley Street

• Familiarity with managing clinical and legal notes in structured electronic folders

• Ability to request X-rays and medical records from hospitals

• Experience in issuing terms and conditions and invoices using Xero

• Background in lifestyle management and personal administration

• Must reside in the UK

• Legal eligibility to work in the UK

🏝️ Benefits

• Part-time schedule of roughly 15 hours per week, distributed throughout the week

• Opportunity for hours to increase