Executive Operations Partner

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Oversee and prioritize a high-volume executive inbox, ensuring that critical communications receive prompt attention.

• Classify urgent versus non-urgent issues and develop actionable follow-up summaries.

• Manage intricate calendar scheduling among various stakeholders, priorities, and time zones.

• Assist with executive travel arrangements, scheduling adjustments, and related operational coordination.

• Monitor expenses, receipts, reimbursements, and administrative workflows.

• Prepare materials for executive briefings, meeting preparation documents, and summaries of action items.

• Aid in the tracking of KPIs and OKRs across multiple business functions.

• Examine updates and operational reporting for thoroughness, quality, and precision.

• Detect obstacles, inconsistencies, and execution gaps while proactively offering recommendations.

• Facilitate accountability and follow-through across teams and initiatives.

• Coordinate operational workflows and assist in cross-functional execution efforts.

• Support organizational initiatives aimed at enhancing execution, visibility, and team alignment.

• Maintain CRM accuracy and promote consistency in operational processes.

• Identify opportunities to enhance workflow efficiency through automation and process enhancements.

• Contribute to the creation of operational systems that foster long-term growth.

• Employ systems thinking to bolster organizational effectiveness and minimize operational friction.

• Coordinate scheduling, communications, and logistics related to executive initiatives and external engagements.

• Review documentation and communications to ensure consistency and quality.

• Assist in upholding communication standards, templates, and organizational documentation.

• Support the establishment and maintenance of scalable operational systems and processes.

• Document workflows, procedures, and best practices to enhance organizational effectiveness.

⛳️ Requirements

• 3–6+ years of experience in executive operations, business operations, founder support, operations coordination, project management, or similar operational environments.

• Strong background in supporting senior leaders through calendar management, inbox management, prioritization, travel coordination, and operational assistance.

• Demonstrated ability to juggle multiple priorities simultaneously while upholding high standards of execution and follow-through.

• Significant capacity to identify inefficiencies, refine workflows, and construct scalable operational systems.

• Exceptional written and verbal communication skills, with the ability to convey information clearly to stakeholders at various levels.

• Experience in spotting opportunities to boost efficiency through process optimization, automation, and operational tooling.

• Proficiency with CRM systems, productivity platforms, project management tools, documentation systems, and AI-enabled workflows.

• Strong proactive mindset, capable of independently identifying issues, proposing solutions, and driving execution.

• Comfort in fast-paced startup environments where priorities shift rapidly and ambiguity is prevalent.

🏝️ Benefits

• Comprehensive health benefits package.

• Opportunities for professional development and career advancement.

• Flexible work hours and remote work options.

• Collaborative and innovative team environment.