Executive Operations Assistant – Construction Industry

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Assist the Vice President with routine operational and administrative tasks

• Manage priorities across various departments

• Ensure operational visibility and generate reports

• Promote effective communication among teams

• Monitor progress on key initiatives

• Oversee recruiting and onboarding processes

• Arrange interviews and maintain communication with candidates

• Keep documentation for employee setups up to date

• Aid in internal communications for employees

• Provide support related to QuickBooks coordination

• Organize financial documentation

• Assist with financial and operational reporting tasks

• Help maintain tracking systems and ensure reporting visibility

• Ensure scheduling visibility for ongoing projects

• Coordinate production schedules and related communications

• Support operational continuity among teams and crews

• Identify and address scheduling conflicts or operational challenges

• Monitor and organize executive inboxes

• Prioritize incoming messages effectively

• Highlight urgent and time-sensitive issues

• Maintain timely communication across departments

⛳️ Requirements

• Experience as an Executive Assistant or in Executive Support roles

• Proven experience supporting leadership teams in a remote setting

• Background in HR support

• Familiarity with accounting or financial administrative support

• Experience in coordinating schedules, meetings, and follow-ups for operations

• Exceptional organizational skills

• Strong time management abilities

• Capability to multitask efficiently

• Proficient written and verbal communication skills in English

• Keen attention to detail

• Professionalism and discretion regarding confidential information

• Ability to work independently

• Strong problem-solving skills

• Mindset focused on process improvement

• Ability to excel in a fast-paced environment

• Required / Preferred Experience with QuickBooks, ServiceTitan, Google Workspace, and operational reporting systems

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM