Executive Operations Assistant – CEO Support

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee and organize the Founder’s email inbox with the aim of achieving and sustaining **Inbox Zero**

• Independently manage and respond to most incoming emails

• Develop and uphold a systematic inbox workflow and prioritization strategy

• Recognize high-priority messages, urgent requests, and critical decision points

• Compose and dispatch replies on behalf of the Founder while preserving his communication style

• Conduct brief **daily email triage check-ins** to swiftly assess priority messages

• Administer and enhance the Founder’s calendar to boost productivity and focus

• Schedule meetings based on strategic priority levels:

• Safeguard deep work periods in the mornings and primarily arrange meetings in the afternoons

• Coordinate logistics for scheduling and prepare for meetings

• Maintain proactive communication with the Founder concerning priorities and updates

• Learn and emulate the Founder’s communication tone and style

• Engage with parents, partners, and stakeholders in a manner that fosters professionalism and trust

• Anticipate common queries and begin managing communications autonomously

• Assist in task management workflows utilizing tools such as **Asana, Notion**

• Utilize Claude and other AI tools to enhance efficiency

• Maintain organized systems for tasks, communication, and operational processes

• Lead **weekly check-in meetings** with the Founder using a structured “Big Three” agenda

• Enhance operational efficiency by identifying tasks that can be repeated or delegated

⛳️ Requirements

• Over 3 years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive

• Familiarity with Claude or other AI tools

• Outstanding written English communication skills with the capacity to professionally represent an executive via email

• Demonstrated experience managing high-volume inboxes and maintaining organized email systems

• Ability to engage with parents, partners, and stakeholders in a trust-building manner that reflects the founder’s voice

• Strong organizational abilities with the skill to prioritize competing requests and independently manage deadlines

• Experience in calendar management and strategic meeting coordination

• Highly organized, structured thinker with a systems-oriented mindset

• Keen attention to detail and follow-through

• Proactive problem-solver who anticipates needs and communication requirements

• High emotional intelligence and professional judgment in external communications

• Comfortable responding on behalf of an executive once familiar with their communication style

• Familiarity with task management and productivity tools (Asana, Notion, Superhuman, or similar)

• Ability to work independently while ensuring consistent communication with leadership

• Technical Requirements: Dependable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏝️ Benefits

• International experience

• Opportunity to work remotely from any location

• Supportive and collaborative team environment

• Learning and development opportunities

• Potential Performance Bonuses

• Paid Time Off (PTO)

• Health Maintenance Organization (HMO) benefits after 3 months