Executive Operations Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee intricate calendar management and email triage, highlighting priority matters and crafting polished, professional communications to ensure smooth information flow.

• Transform abstract objectives into organized task lists and timelines; monitor ongoing projects and guarantee that all decisions are effectively executed through diligent follow-up.

• Engage in professional outreach to clients, vendors, and referral sources via email, phone, and LinkedIn, while diligently maintaining precise CRM records and relationship notes.

• Perform research on companies, markets, and service providers to create decision-ready summaries; uphold secure filing systems and trackers to prevent any opportunity from being lost due to inaction.

• Arrange thorough travel itineraries and compile briefing packs or presentations to ensure the principal is thoroughly prepared for all engagements.

⛳️ Requirements

• 5–8 years of experience in a role as an Executive Assistant or Project Coordinator, specifically supporting a Founder, Executive, or Attorney.

• Outstanding command of English (both written and verbal) with a polished, professional demeanor suitable for high-level stakeholder engagement.

• Advanced proficiency in Google Workspace, project management tools, and CRM systems.

• A dependable remote work environment equipped with backup power and high-speed internet solutions to guarantee uninterrupted connectivity.

• Capability to maintain a consistent overlap with U.S. Pacific Time (PST) during the work week.

🏝️ Benefits

• Eligibility for a structured quarterly performance bonus based on reliability, quality of execution, and responsiveness.

• A remote-first culture that appreciates independent judgment and solution-oriented thinking.

• A position where administrative excellence is directly linked to the organization's strategic growth and revenue generation.