Executive Operations Assistant

This is a fully remote position, open to applicants in Mexico, +3 more states.

📋 Description

• Oversee the principal's calendar by arranging meetings, appointments, and calls.

• Send reminders and ensure the principal is ready for upcoming commitments.

• Organize meeting logistics and proactively manage reschedules or conflicts.

• Manage email correspondence, document organization, and various day-to-day administrative tasks.

• Draft, review, and send communications on the principal's behalf.

• Maintain organized, current, and easily accessible records and files.

• Submit monthly product orders and accurately monitor delivery and fulfillment.

• Collaborate with vendors, suppliers, and service providers on both recurring and ad hoc tasks.

• Follow up on outstanding items to ensure timely completion of operational tasks.

• Conduct research on topics, vendors, or opportunities and present findings clearly.

• Assist with special projects and one-time tasks.

• Anticipate needs and proactively manage recurring responsibilities.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive.

• Exceptional written and verbal communication skills in English, maintaining a professional and polished tone.

• High level of discretion and reliability when dealing with sensitive information and confidential tasks.

• Strong organizational abilities and capacity to manage multiple priorities without overlooking details.

• Self-motivated and proactive, taking ownership of tasks from start to finish.

• Comfortable working independently in a fully remote setting.

• Availability Monday through Friday, from 9 AM to 5 PM US Eastern Time.

• Preferred: experience working with a founder, entrepreneur, or senior executive in a lean or startup environment.

• Preferred: background in operations, procurement, or vendor management.

• Preferred: familiarity with Google Workspace, Notion, Slack, or similar productivity tools.

• Preferred: experience managing recurring administrative or operational workflows.

• An updated resume is required for application.

• A short Loom video (1 to 2 minutes) is required for application.

🏝️ Benefits

• Compensation in USD, paid bi-monthly (on the 15th and 30th).

• Paid Time Off according to company policy.

• Observation of holidays per company guidelines.

• Fully remote work environment.

• Stable, long-term position with defined responsibilities and consistent work.

• High-trust, high-ownership role with direct access to the principal.