Executive Operations and Projects Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as a strategic ally to leadership across various business, legal, and nonprofit endeavors.

• Safeguard executive time through efficient management of calendars, priorities, and workflows.

• Oversee high-level projects, ensuring deadlines, deliverables, and priorities stay on track.

• Compose executive communications, reports, presentations, and internal documentation.

• Anticipate operational requirements and proactively implement effective solutions.

• Lead the operational planning and execution of conferences, summits, board meetings, and special initiatives.

• Coordinate with vendors, venues, stakeholders, attendees, and manage project timelines.

• Handle project plans, budgets, logistics, and implementation schedules.

• Monitor project progress and proactively address operational challenges.

• Ensure the successful execution of high-profile events and strategic initiatives.

• Develop and refine systems, workflows, dashboards, and operational processes.

• Create standard operating procedures (SOPs), reporting structures, and project management frameworks.

• Track organizational metrics, goals, and operational performance.

• Facilitate cross-functional initiatives among both internal and external stakeholders.

• Identify opportunities for process improvements and implement scalable solutions.

• Serve as a professional point of contact for executives, board members, partners, vendors, and external organizations.

• Manage communications with strategic partners and community stakeholders.

• Support board initiatives, coalition activities, and organizational programs.

• Prepare meeting materials, summaries, and executive briefings.

• Uphold confidentiality and professionalism when dealing with sensitive information.

⛳️ Requirements

• Prior experience as an Operations Manager, Chief of Staff, Executive Operations Manager, Senior Executive Assistant, or a similar leadership support position.

• Robust project management and operational leadership experience.

• Proven ability to manage complex projects, events, or organizational initiatives.

• Outstanding written and verbal communication skills in English.

• Strong executive presence and adept stakeholder management skills.

• Experience in developing SOPs, workflows, dashboards, and operational systems.

• Excellent organizational, analytical, and problem-solving capabilities.

• Ability to work autonomously and exercise sound judgment.

• High level of discretion and professionalism in handling confidential information.

• Capacity to excel in a fast-paced, high-accountability environment.

🏝️ Benefits

• Fully remote position supporting a U.S.-based solo legal practice.

• Collaborative atmosphere that fosters legal, nonprofit, advocacy, and leadership initiatives.

• Long-term opportunity for advancement into broader strategic operations leadership roles.