Executive Financial Assistant I

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Identify areas for enhancing efficiency, accuracy in reporting, and overall business processes.

• Manage financial dashboards, trackers, and reporting tools effectively.

• Create, format, and disseminate reports related to timekeeping, billing, collections, production, accounts receivable, and financial performance.

• Reconcile cash postings with operating systems and investigate any discrepancies.

• Extract data from operational systems and transfer it into Excel and Google Sheets.

• Proactively pinpoint outstanding items and coordinate follow-ups with designated team members.

• Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics.

• Organize, format, and evaluate large amounts of financial and operational data.

• Develop and sustain financial reporting practices and procedures.

• Assist the Finance Chair in meeting revenue and collection targets.

• Compile meeting notes, action items, and follow-up communications.

• Support special projects and operational initiatives as needed.

• Participate in weekly finance meetings and firm-wide meetings as required.

• Monitor assignments, deadlines, action items, and unresolved issues to ensure timely completion.

• Prepare agendas, meeting materials, reports, presentations, and other business documentation.

• Oversee calendars, meetings, appointments, correspondence, and follow-up tasks.

• Offer comprehensive administrative support to the Finance Chair.

• Leverage approved AI platforms to enhance administrative, financial, research, reporting, and operational workflows.

⛳️ Requirements

• Bilingual proficiency is required.

• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations.

• Capability to handle highly confidential financial, client, firm, and personnel information.

• Strong proficiency in Microsoft Excel and Google Sheets is essential.

• Experience in managing large datasets and financial reporting.

• Ability to create professional reports, presentations, meeting materials, and executive documentation.

• Excellent written and verbal communication skills.

• Proven ability to juggle multiple priorities and meet deadlines.

• Comfort with utilizing AI-powered tools to enhance efficiency and productivity.

• Ability to work independently while effectively collaborating with cross-functional teams.

• Strong problem-solving and research skills.

• Proficiency in Microsoft Excel, Google Sheets, Financial Reporting Software, Database Management Systems, ChatGPT, Claude, email platforms, and calendar management tools.

• Proficiency in English and Spanish is required.

🏝️ Benefits

• Opportunity for remote work.

• Certification as a Great Place to Work environment.

• Guidance from recruiters throughout the application process.