Executive Coordinator

This is a fully remote position, open to applicants in Lebanon.

📋 Description

• Oversee and prioritize the calendars, meetings, and scheduling for executives.

• Facilitate meetings involving various stakeholders across different time zones.

• Create meeting agendas, summaries, minutes, and follow-up action trackers.

• Track executive priorities and ensure that action items are executed promptly.

• Assist with leadership communication and administrative tasks.

• Follow up with departments regarding ongoing projects, deliverables, and deadlines.

• Manage communication between teams and leadership.

• Maintain awareness of operational priorities and escalation points.

• Identify risks, delays, and bottlenecks, ensuring they are addressed in a timely manner.

• Compile executive reports, summaries, dashboards, and presentations.

• Keep organized documentation and digital records.

• Ensure that information is accurate, well-structured, and easily accessible.

• Assist with KPI tracking and reporting tasks.

• Help enhance workflows, coordination processes, and reporting systems.

• Leverage digital and AI productivity tools to boost efficiency.

• Contribute to initiatives aimed at operational excellence.

⛳️ Requirements

• A minimum of 3 years of experience in roles such as Executive Assistant, Executive Coordinator, Administrative Manager, Operations Coordinator, Project Coordinator, Administrative Coordinator, Chief of Staff Support, Office Manager, etc.

• Exceptional English communication skills, both written and verbal.

• Strong organizational skills and ability to follow up effectively.

• Experience in creating reports, meeting minutes, and executive documentation.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

• Capability to manage multiple priorities at once.

• Ability to work independently in a fully remote setting.

• French proficiency is preferred.

• Experience providing support to senior leadership, executives, directors, or CEOs.

• Background in international organizations.

• Familiarity with AI productivity tools (such as ChatGPT, Claude, Copilot, etc.).

• Experience with project management or task-tracking systems.

🏝️ Benefits

• Fully Remote Work Environment

• Transparent compensation with regular payment cycles.

• Direct exposure to executive leadership.

• Opportunities for career advancement.

• Company-provided equipment.

• Paid time off.

• Professional development opportunities.

• International work environment.

• Access to AI and modern productivity tools.

• Performance-based growth opportunities.